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Office of General Education

Updated and new admin imaging occurring in the Office of General Education 

The Office of General Education, in conjunction with the Office of Information Technology, collaborated to rename and update the drawer types used in AdminImages.SMU. Drawers store electronic records of general education and other important petitions. 

AdminImages.SMU provides an electronic document storage and retrieval system. Electronic documents can be scanned or captured in various ways, and all documents are stored in a secure, encrypted database. 

Previously, the drawer was initially named “SCH UG GEC” an abbreviation of School Undergraduate General Education Curriculum. However, the naming was changed to reflect our office’s current processes and the document types we will process moving forward. The updated drawer name is “PROV GenEd” an abbreviation of Provost General Education. The table below shows the previous drawers and types and how they have been renamed.  

Original  Drawer   Original Type  Renamed Drawer  Renamed Type 
SCH UG GEC  SCH UG Honors Petition  PROV GenEd  PROV GenEd Honors Petition 
SCH UG GEC  SCH UG Enrollment Request  PROV GenEd  PROV GenEd Enrollment Request 
SCH UG GEC  SCH UG GEC Individual Petition  PROV GenEd  PROV GenEd Individual Petition 
SCH UG GEC  SCH UG GEC Formal Exemption  PROV GenEd  PROV GenEd Formal Exemption 
SCH UG GEC  SCH UG Data Science Advising  Removed  Removed 
SCH UG GEC  Default  PROV GenEd  Default 
SCH UG GEC  SCH UG Transfer Credit Petition Reeval  PROV GenEd  PROV GenEd Transfer Credit Reeval 
SCH UG GEC  SCH UG Transfer Credit Petition Preappro  PROV GenEd  PROV GenEd Transfer Credit Preappro 

Viewing permissions and access remain the same. School records offices, the Registrar, and some advisors can access scans of completed (approved or denied) Office of General Education petitions.  However, two additional imaging drawers have been added to aid transparency and improve academic advising of students.  

New Drawer   Petitions Included 
PROV GenEd BRD Swap  New Fall 2023 catalog and forward petition tracking swaps in use of external credit 
PROV GenEd PREX  Pre-approval and fulfillment verification petitions used for graduation requirements (e.g., proficiencies and experiences) 

We share this information to increase visibility and accessibility to General Education processes and records offices. If you have any questions or concerns, please direct them to Lisa Cordoba (lcordoba@smu.edu).  

Categories
Office of General Education Student Academic Engagement & Success Student Academic Success Programs Student Success & Retention

Summer Forge has successfully wrapped up its inaugural year

The Summer Forge, an academic support program at SMU, has successfully wrapped up the inaugural year. Summer Forge provided the initial cohort of 20 undergraduate students with financial, academic, and social support to accelerate their path to on-time graduation.   

Students who participated in Summer Forge could select courses during May Term, Summer Term, or August Term, in addition to SMUinTaos that fulfilled a major or Common Curriculum requirement. The initial cohort for Summer Forge attempted over 80 credit hours during the summer terms, with 96% of the attempted coursework completed.  

Summer Forge participants were offered tailored campus resource referrals and coached on strategies to support a successful academic summer term. 83% of the Summer Forge students report using the tutoring services provided in the ALEC, and 17% report receiving support from the Writing Center. 

Here is what some of the students had to say about their time in Summer Forge: 

Summer Forge exceeded my expectations with the ability to aid in summer tuition and provide opportunities to students who are struggling or need a little help. I would highly recommend the program in order to catch up on classes and graduate with your class on time.”-Katie P.  

 

“It allows the opportunity to raise your GPA without worrying about any finances in the process, as that can be stressful to worry about in itself.” -Morgan L.  

 

“Summer Forge was a great opportunity for me to take Summer courses and advance my studies. The program is helping me graduate on time and make up time lost.”-Sloan H.  

Summer Forge is a collaboration between the Office of Student Success and Retention, SMU in Four, Office of Financial Aid, and Student Academic Success Programs.  

For more information visit www.smu.edu/summerforge 

Categories
Office of General Education Student Academic Engagement & Success Student Academic Success Programs Student Success & Retention University Advising Center

Committee on Academic Petitions launched a new webpage and appeal submission form

Effective June 1, the Committee on Academic Petitions (CAP) launched a new webpage and an appeal submission form for undergraduate students.  

Students must submit their appeal using the electronic form and include all supporting documentation. They will instantly receive notification that their appeal has been received. Additionally, students will receive notification from the system as the appeal is reviewed and considered.   

All offices should inform students to submit their appeals via the official appeal submission form. Email submissions will no longer be considered, and students will be redirected to www.smu.edu/cap to submit their CAP appeals. 

The Committee on Academic Petitions is a committee with membership appointed by the Provost. It is charged with considering and deciding student academic petitions, as set out in the SMU Statement of Process for Undergraduate Student Academic Petitions.  

Academic Petitions are requests by a student for an exception to an academic policy. Academic policy includes any policy, rule, or regulation that applies to academic matters at SMU. 

Have questions about the CAP appeal process? Visit www.smu.edu/cap for more information or email your questions to cap@mail.smu.edu 

Categories
Office of General Education Student Academic Engagement & Success Student Academic Success Programs Student Success & Retention

Summer Forge program launched with a full, 20-student cohort

This summer, SMU launched a new academic support program called Summer Forge. Summer Forge provides invited undergraduate students with financial, academic, and social support to accelerate their path to on-time graduation.  

Invited students receive up to 8 paid semester credit hours over May, Summer, and/or August terms. The initial cohort for Summer Forge includes 20 students attempting over 80 credit hours during the summer terms. The average participant takes 6 hours that fulfill either major or Common Curriculum requirements. 

Animating the university’s commitment to improving retention and graduation rates, Summer Forge is a collaboration between the Office of Student Success and Retention, SMU in Four, Office of Financial Aid, and Student Academic Success Programs. Ivy Phillips, a Success Counselor in the Office of Student Success and Retention, initially identified the students based on various criteria, in addition to their commitment to complete classes in the Fall 2024 semester at SMU. 

Throughout the summer, Summer Forge participants are offered tailored campus resource referrals and coached on strategies to support a successful academic summer term. Becca Umobong and Sarah Cartwright, members of the Student Academic Success Programs team, are available to provide academic counseling and support. Lydia Allen in the Writing Center is also available to assist students with writing, and A-LEC has tutoring services across course content areas. 

Please get in touch with Brittaney Wilson, General Education and Academic Appeals Coordinator, with any questions about the program. 

Categories
Office of General Education Student Academic Engagement & Success Student Success & Retention

Now accepting applications for three full-time staff positions

SMU Student Academic Engagement & Success (SAES) is excited to share that three open full-time staff positions within Undergraduate Education & Academic Success (UEAS), each position posting will go live on the SMU Staff Career Portal this week, May 1 – 5. Please consider, share with your offices, and post within your professional networks.   

Available Positions within Student Success and Retention:  

Director, Student Success and Retention: The Director leads the Office of Student Success and Retention (SSR). The primary role is supervising three full-time staff and providing day-to-day problem-solving for students trying to remain, depart, or return to SMU. Working closely with the Assistant Provost for Undergraduate Education and Academic Success and the SMU in Four initiative, the Director operationalizes processes to identify at-risk students, strategically outreaches to inspire engagement, coordinates interventions, tracks academic progress, and assesses our institutional strengths and weaknesses in these areas. Manage interventions as projects, repeating annually or each term, involving multiple offices. The Director chairs a university-wide retention and financial support committee to retrain undergraduate students. Serves as a critical partner to the Office of the Dean of Students. 

  • Deadline: Sunday, May 28, 2023
  • Hiring point-of-contact: Dr. Dustin Grabsch (dgrabsch@smu.edu; 214-768-4887) 

Assistant Director, Student Success and Retention: The Assistant Director position involves identifying and supporting students who have either taken a leave of absence, exceeded their expected graduation term, or dropped out of the university without documentation. The Assistant Director will engage with these and other high-level students through personalized campaigns, offer concierge support for complex situations, and monitor their academic progress. They will work with the students regularly to develop action plans and facilitate referrals to on-and off-campus resources to help them complete their degrees. In addition, the Assistant Director will develop and lead programs, trainings, and workshops for re-engaged students that support their holistic student development and success. Will report directly to the Director of the Office of Student Success and Retention. 

  • Deadline: Sunday, June 4, 2023 
  • Hiring point-of-contact: Brittaney Wilson (brittaneyw@smu.edu; 214-768-6248) 

Available Position within the Office of General Education: 

Senior Advisor, Office of General Education: The Senior Advisor for General Education is responsible for coordinating the Office of General Education’s undergraduate student outreach and timely offering academic advising to ensure progression through Common Curriculum requirements. This position develops advising practices and policies and conducts comprehensive academic, career, and other student support services. Acts as a mentor and trainer to other Academic Advisors for the specialty area of general education. The Senior Advisor develops, oversees, and provides Office of General Education programs, initiatives, and student interventions to undergraduate students. Reporting to the Assistant Provost for Undergraduate Education and Academic Success, the position aids with academic integration efforts within the co-curricular. 

  • Deadline: Sunday, May 22, 2023 
  • Hiring point-of-contact: Brittaney Wilson (brittaneyw@smu.edu; 214-768-6248) 

A search committee comprised of UEAS members will review applications, conduct virtual and in-person campus interviews, and make a recommendation for hire.