The Office of General Education, in conjunction with the Office of Information Technology, collaborated to rename and update the drawer types used in AdminImages.SMU. Drawers store electronic records of general education and other important petitions.
AdminImages.SMU provides an electronic document storage and retrieval system. Electronic documents can be scanned or captured in various ways, and all documents are stored in a secure, encrypted database.
Previously, the drawer was initially named “SCH UG GEC” an abbreviation of School Undergraduate General Education Curriculum. However, the naming was changed to reflect our office’s current processes and the document types we will process moving forward. The updated drawer name is “PROV GenEd” an abbreviation of Provost General Education. The table below shows the previous drawers and types and how they have been renamed.
|Original Drawer||Original Type||Renamed Drawer||Renamed Type|
|SCH UG GEC||SCH UG Honors Petition||PROV GenEd||PROV GenEd Honors Petition|
|SCH UG GEC||SCH UG Enrollment Request||PROV GenEd||PROV GenEd Enrollment Request|
|SCH UG GEC||SCH UG GEC Individual Petition||PROV GenEd||PROV GenEd Individual Petition|
|SCH UG GEC||SCH UG GEC Formal Exemption||PROV GenEd||PROV GenEd Formal Exemption|
|SCH UG GEC||SCH UG Data Science Advising||Removed||Removed|
|SCH UG GEC||Default||PROV GenEd||Default|
|SCH UG GEC||SCH UG Transfer Credit Petition Reeval||PROV GenEd||PROV GenEd Transfer Credit Reeval|
|SCH UG GEC||SCH UG Transfer Credit Petition Preappro||PROV GenEd||PROV GenEd Transfer Credit Preappro|
Viewing permissions and access remain the same. School records offices, the Registrar, and some advisors can access scans of completed (approved or denied) Office of General Education petitions. However, two additional imaging drawers have been added to aid transparency and improve academic advising of students.
|New Drawer||Petitions Included|
|PROV GenEd BRD Swap||New Fall 2023 catalog and forward petition tracking swaps in use of external credit|
|PROV GenEd PREX||Pre-approval and fulfillment verification petitions used for graduation requirements (e.g., proficiencies and experiences)|
We share this information to increase visibility and accessibility to General Education processes and records offices. If you have any questions or concerns, please direct them to Lisa Cordoba (firstname.lastname@example.org).