SMU’s I-9 Process When Hiring Students, Adjunct Faculty, or Temporary Staff

Are you in the process of hiring or have you recently hired a new employee?

Did you know that hiring employees without a valid I-9 on file is a violation of federal regulations and fines may be assessed if the University is found out of compliance?

To ensure our compliance with the law, please follow these guidelines:

  • On the first day of work, send your new employee to the Department of Human Resources with the New Hire Checklist, found in the corresponding New Hire Packet. HR will initial the checklist to indicate that the new hire is authorized to work. 
  • Only original, unexpired documents are accepted.
  • Don’t Delay!  Employees cannot work until an I-9 is completed.

The Department of Human Resources is located at Expressway Tower, Suite 200, 6116 N. Central Expressway, Dallas, TX 75206.

Hours are 8:30 am – 5:00 pm daily.  Please ask your employee to arrive no later than 4:30 pm to facilitate the processing of the I-9 by an HR Customer Service Representative.

Questions?  Give us a call at 214-768-3311.

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Update Your Business Address for the 2011-2012 Directory

Information for the 2011-2012 Directory is being updated.  Please ensure that your business address and telephone number in Access.SMU are correct by Friday, September, 16, 2011.  The Department of Human Resources website has helpful information on how to update your business address, phone number and preferred name.

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Save the Date – Magellan’s Addiction Awareness Webinar on September 14

What is the difference between an addiction and recreational use? Why are some people more at-risk for addiction than others? What is the difference between ‘helping’ and ‘enabling’ a friend or loved one who has an addiction?

Magellan is pleased to present a live webinar on September 14th on addiction awareness. In addition to the Magellan training staff, a Magellan certified substance abuse professional will co-present to help you:

    • Learn about addictions and their impact
    • Identify potential warning signs of an addiction
    • Find out how an addiction forms
    • Get useful tips for helping yourself or someone you care about
    • Discover resources for additional support

Any addiction, whether to drugs or alcohol, the Internet, to gambling, or any other addictive behavior, has major consequences for the person with the addiction as well as the people who care about them. This webinar is an opportunity for you to learn about addictions and how to help.

Remember, live webinars are offered to you and your family members at no cost through your SMU Employee Assistance Program administered by Magellan Health Services.

Webinar Information

Wednesday, Sept. 14 
1– 2 p.m. Central

 

To register for this live webinar, simply CLICK HERE and create your own password. After registering, you will receive a confirmation and information to access the webinar.

You can also register for this and upcoming webinars at www.MagellanHealth.com/member. After registering with your program’s toll-free number, go to Tools, On Demand Learning for a complete listing of live webinars, as well as webinar recordings and podcasts.

In addition to the tips above, additional information is available on the Magellan website. You will need to login to the Magellan website with your personal username and password or create one to view the page. SMU’s Magellan phone number is 877-704-5696, which is the number you will need to create a login.  Once you are logged in, come back and click the link again to go directly to the website.

Having trouble viewing this email in your Outlook Inbox?  Visit the HR Blog to view this and other HR messages.

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National Preparedness Month – September 2011

The following is extracted from an email message sent by the Provost, Paul Ludden, and the VP for Business and Finance, Chris Casey to faculty and staff.  President Turner supports this effort by SMU which has been themed “A Time to Remember, A Time to Prepare”.

September marks the 10th anniversary of the 9-11 terrorist attacks on the United States and, as such, it has been proclaimed National Preparedness Month by the U.S. Department of Homeland Security.  President Turner supports this effort, themed as “A Time to Remember, A Time to Prepare,” to reflect on the importance of strengthening the security and safety of our campus community.

Following are the two documents, prepared by the SMU Office of Risk Management, which were attached to the email messages:

SMU Aware: Know What to Do
Preparedness Month Calendar of Events

HR joins our campus leaders in encouraging our University community to be aware of the policies and procedures in place to ensure we meet our goal of providing a safe and healthy campus environment for all.
In addition, SMU has created procedures and policy for recognizing and reporting  Workplace Violence.  We encourage you to take a moment to view this webpage and familiarize yourself with  the opportunities available to the campus community to recognize and report any violations or emerging threats.

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Creating and Maintaining A Social Support Network

The song “I Get By With a Little Help From My Friends” provides more than a catchy tune; the Beatles were onto something with that famous phrase.  The stress we inevitably experience from our busy lives filled with work, parenting, and other personal obligations need not be tackled individually.  It’s always nice to have a group of friends to go out with after work or on the weekends; however, research states that having just two or three supportive friends is just as much, if not more beneficial to emotional health as having a large group of acquaintances or friends with whom you are not as close. 

 

Some great reasons to have a few friends to rely on include:

 

–  Availability.  If you have only one person in which you fall back on when things get tough, you may wear that person out or become disappointed when he or she is unavailable.  Both parties benefit by having an extra person or two involved. 

–  Diversity.  By befriending different kinds of people, you benefit from their different points of viewand experiences.  Having an outgoing friend to go to parties with, a knowledgeable friend to learn new information from, and a sympathetic and understanding friend who will always be there to listen create an ideal group to cover all your social needs. 

–  Complementarity.  A group of friends have the ability to bring out different sides of each other.  For example, your extroverted friend has the potential to reveal a shy friend’s outgoing side.  Also, friends can introduce you to other friends, further increasing a supportive social circle.   

–  Emotional wellbeing.  A sense of belonging is crucial for maintaining emotional health.  Studies indicate that those who don’t have a strong social network are much more likely to suffer from depression. 

For more tips about getting the most out of your social network, check out Magellan’s “In the Spotlight” and choose the topic “How to Create a Social Support System.”  You will need to login to the Magellan website with your personal username and password or create one to view the page. SMU’s Magellan phone number is 877-704-5696, which is the number you will need to create a login.  Once you are logged in, come back and click the link again to go directly to the article.

Having trouble viewing this email in your Outlook Inbox?  Visit the HR Blog to view this and other HR messages.

 

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SMU Retirement Plan Update – Announcing Community Meetings Schedule

Having trouble viewing this post in your email? Visit the HR Blog for this and other HR messages.

The following message was sent to the Faculty/Staff list servs on Friday, August 19. 
Links in the image will not be clickable.  Scroll to the bottom of this post for a list of the accessible links in the image.

 

Click here to register for a Community Meeting.

Click here to view the Diversified website for SMU employees.

 

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Health and Wellness at SMU: How Are We Doing?

In education, grade reports are routine and when managed appropriately they can provide us with important feedback about our performance and achievement in a specific subject. In wellness, our individual annual physical or on-site screening results serve as our wellness “report card,” giving us insight into our overall wellness and what areas might need some attention. At the end of each year, Human Resources receives an aggregate report on everyone who participated in the screenings this past year. No individual data is ever shared, we simply get a group snapshot of our trends and wellness indicators. This type of group feedback helps us understand the bigger picture when it comes to wellness at SMU. By sharing it with you, we hope you’ll become more engaged in making SMU a healthier place to work!

Group Reporting
Concentra, the company that provided our on-site screenings last year, produced  an executive summary report based on the 630 people who completed biometric screenings and health risk assessments in the fall of 2010 and spring of 2011.

As you can see from the chart, a number of wellness factors need our attention as individuals and collectively. The good news is that most of these factors can be positively addressed with lifestyle changes to our eating and exercise behaviors. More good news? SMU has a number of excellent resources to support you in making these lifestyle changes. But before we move on to talking about goals and resources, let’s take a look at some trends.

Data Trends
Concentra also provided a progress report of 233 individuals who completed screenings in both 2009/2010 and 2010/2011. The number of people who were screened across both years dropped from 492 the previous year, resulting in a much smaller sample size for this year’s progress report.

 

 

Based on this sample population, significant improvement was seen in High-Density Lipoprotein or HDL cholesterol, (8%). HDL is often referred to as “good cholesterol” and is described by the Mayo Clinic as “cholesterol scavengers, picking up excess cholesterol in your blood and taking it back to your liver where it is broken down. The higher your HDL level, the less ‘bad’ cholesterol you’ll have in your blood.”

An undesirable increase in triglycerides levels (12%) was also reported. Triglycerides are a type of fat found in the blood which can lead to coronary artery disease if levels become too high. When you eat, your body converts any unused calories into triglycerides and stores them in your fat cells for later use . If you regularly eat more calories than you burn, and specifically calories from carbohydrates and fats, you may develop a high triglyceride level.

As shown in the chart, modest gains were made in the numbers of people reporting good nutrition status, good cholesterol status, good blood pressure, and adequate sleep. Overall wellness, an aggregate measure across several categories, increased slightly. 128 people achieved “Good” to “Excellent” on the wellness factors and clinical tests measured. Most other group measures were relatively stable with a 2.5% or less difference between the two years.

Wellness Goals
So now we have the feedback, what’s next? We should consider creating goals to address the areas that concern us the most. Wellpower will focus its attention in the coming year on heart health, cancer prevention, and promoting the need for a variety of annual preventive care screenings. We’re busy planning challenges, educational events, screenings, and more to support SMU’s overall wellness.

What about you? SMU as a whole can’t get healthier, if we, as individuals, don’t do our part. As mentioned earlier, SMU has some great resources to help you get started with a fitness and/or nutritional goal.

Here are just few ideas:

Have a question or suggestion? Email us at wellpower@smu.edu

Receive Wellpower/HR Blog posts immediately in your email by signing up for our RSS feed.

Having trouble reading this post in email format?  Go directly to the HR Blog.

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Achieving the Elusive Work-Life Balance

It’s not always easy to prevent your personal life from affecting your productivity at work.  Although you may think you have everything under control, difficulties at home or at work can cause behavioral changes that can be detrimental to your relationships with family and co-workers.

Are you using work as an escape?

 

Managing increasing work-loads and trying to earn that big promotion can lead to long hours spent at the office.  If you find yourself spending most of your time working, your relationships at home will be affected.  Consider the consequences of a poor work-life balance:

 

  • Fatigue.  Lack of rest affects your ability to work productively, which can harm your professional reputation. 
  • Lost time with friends and loved ones.  You may begin to miss out on important family events and milestones. 
  • Increased expectations.  Regularly working long hours can lead to greater responsibilities at work.  While not always a bad thing, it can lead to bigger concerns and challenges. 

For more advice on customizing a balance to suit your needs and getting your life back on track, visit the Magellan website.

You will need to login to the Magellan website with your personal username and password or create one to view the page. SMU’s Magellan phone number is 877-704-5696, which is the number you will need to create a login.  Once you are logged in, come back and click the link again to go directly to the article.

Having trouble viewing this blog post in your Microsoft RSS feed?  Visit the HR Blog online.

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Career Opportunity

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Welcome to Our New Employees

The following employees completed a half day workshop titled SMU & YOU. 
In this session they learned about the University’s culture, values and traditions.

These new employees attended SMU & You on August 11.

From left to right, seated: Shelby Ball, April Sayre, Laura Miller, Allison Witucki
From left to right, standing:  Jose DeHaro, Carrie Hunnicutt, Robert Burkett, Tamara Rogers, Ryan Raedisch, Ben Toon, Ronald Bowman, Michael Sasala, Janet Leung, Desiree Taylor, Nicole Briceno

Learn more about the Total Orientation Process for new employees at SMU.

New Manager Orientation is offered for those managers hired or newly promoted after August 30, 2010 or for any manager who wants to know about the resources available for those who supervise others.  Any SMU employee who desires to develop to a manager position may also enroll in these workshops by emailing developu@smu.edu.

 

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