Attend a Session on SMU’s New Long Term Care Insurance Provider

 

 

Please join us for one of the upcoming onsite meetings or webinars to learn more about how LifeSecure Long-Term Care Insurance can help you protect your retirement assets.

Each presentation is 30 minutes, plus 15 minutes for Q&A. If you are interested in attending an onsite meeting or webinar,  click one of the links below to save your preferred date and time to your calendar.

On Site Meeting Schedule

Date/Time Meeting Room Location
Tuesday, 2/21
1:00pm2:15pm3:30pm5:15pm
HR Training
Room 208
Expressway Tower
Wednesday, 2/22
9:00am10:00am11:00am12:15pm
Forum Hughes-Trigg Student Center

Webinar Schedule

Wednesday, 2/22
3:00pm CT
Phone: (866) 870-5971
Access Code:  8005961389#
Online Presentation:
join.me/265-267-189
Thursday, 2/23
10:00am CT
Phone: (866) 870-5971
Access Code:  8005961389#
Online Presentation:
join.me/156-667-965
Thursday, 2/23
3:00pm CT
Phone: (866) 870-5971
Access Code:  8005961389#
Online Presentation:
join.me/990-688-507

Current CNA Participants:  LifeSecure LTCI is not replacing CNA LTCI.  CNA participants should not cancel their coverage with the intent to replace with LifeSecure.  Even with the rate increase, CNA premiums are extremely competitive.  However you may use this opportunity to purchase additional coverage through LifeSecure.  If you would like to learn more about supplementing your current benefit, call844-554-7116 to talk with a Long-Term Care enrollment counselor.

If you have questions feel free to call a Long-Term Care enrollment counselor at 844-554-7116.

Posted in Uncategorized | Tagged , , , , , , , | Comments Off on Attend a Session on SMU’s New Long Term Care Insurance Provider

Beneficiary Designations

It is very important that you designate one or more beneficiaries for your SMU Basic Group Life Insurance and, if enrolled, your Supplemental Life and AD&D Insurance.  It is equally important to designate beneficiaries for your SMU 403(b) Retirement Plan.  Be sure to check and update your beneficiary designations from time to time to make sure they reflect your current intentions as to who is to receive the benefit at your death.  A variety of life changes may impact who you should designate as your beneficiary, including a new marriage, divorce, birth of a child and death of a named beneficiary.

Making sure your beneficiary designation is current is important because it supersedes your will or a trust plan.  Current beneficiary designations for your 403(b) and life insurance assets will also avoid probate, which is the court process of administering your will.  Probate can be costly and time consuming, whereas named beneficiaries will receive the money from the accounts much sooner. If you have not yet designated your beneficiaries or wish to update your beneficiary designations, follow the instructions below.

Basic Life, Supplemental Life and AD&D Insurance
Log into The Standard’s Online Beneficiary Designation System.  You will need the Company Key: standardbendes. The Online Beneficiary Designation Guide will walk you through the process and you will find helpful information in the Beneficiary Designation FAQ.

403(b) Retirement Plan
Sign into your Transamerica account.  Click the DETAILS button on the right side of the page, then click the Beneficiaries tab on the left side of the page.

Posted in Health & Wellness, HR General, Retirement | Tagged , , , , , , , , | Comments Off on Beneficiary Designations

SMU 403(b) Retirement Plan – NYL Rate Change

The interest rate for deposits between 01/01/2017 and 06/30/2017 is 2.10% on an annualized basis for the NYL Guaranteed Interest Account.

Posted in HR General, Retirement | Tagged , , , , , | Comments Off on SMU 403(b) Retirement Plan – NYL Rate Change

You Can Continue Using CVS!

We heard from several employees who were told by their CVS pharmacist that CVS is no longer in SMU’s BCBSTX pharmacy network. CVS was eliminated from the BCBSTX fully-insured plans, including the SMU Student Health Plan. This does not apply to the $2,000, $2,600 and $5,000 deductible medical plans available to faculty and staff. These plans are self-insured and CVS remains in-network.

BCBSTX is reaching out to CVS pharmacies and to the BCBSTX Customer Service Center to provide clarification. If you try to fill a prescription at a CVS pharmacy and you are told that CVS is no longer in-network, politely insist that the pharmacist process the prescription. They will not have a problem doing so.

Questions? Please send your questions to benefitsu@smu.edu.

Posted in Health & Wellness, HR General, Uncategorized | Tagged , , , , , , , , , | Comments Off on You Can Continue Using CVS!

Update Your Personal and Business Information in my.SMU by Friday, September 25, 2016!

telephone bookThe 2016-2017 Directory of Students, Staff, and Faculty will be published soon. Please ensure that your business address, telephone number, and preferred name are correct in my.SMU no later than Friday, September 25, 2016.

Visit the HR website for information on how to update your contact information.

Questions?  Email SMU HR

Posted in HR General, Working at SMU | Tagged , , | Comments Off on Update Your Personal and Business Information in my.SMU by Friday, September 25, 2016!

Know What to Do Before Hiring Student Workers or Temporary Staff for the New Academic Year

teamStudent workers and temporary staff play important roles on campus in many departments. In exchange for their service, hiring managers have a responsibility to ensure their workers are set-up to be paid in a timely manner and are compliant with required new hire paperwork  Delays in fulfilling this duty can cause missed paychecks and other serious ramifications for both the employee and SMU.

Student Worker or Temporary Staff

NOTE:  All summer student worker PAFs expire on August 19, 2016. If your summer student worker will continue to work past August 19th, it is important to review his or her classification and to submit a new PAF with an effective date of August 20th.

Read about the new ePAF process for student workers and temporary staff!

Your student worker’s employment status is based on his/her student status at SMU for the current academic semester.

If (s)he is enrolled in at least one credit-hour at SMU for Fall 2016, (s)he is considered a student worker until December 31st, the end of the academic semester. This applies to undergraduate and graduate students.

If (s)he  is not enrolled in at least one credit-hour at SMU for Fall 2016, (s)he is considered a temporary staff member until December 31st. Students who graduated prior to the current academic semester and non-SMU students are also considered temporary staff members.

Your worker’s classification – as a student worker or temporary staff member – should be evaluated each semester. Your worker’s classification determine will impact:

  • Which Payroll Authorization Form (PAF) to use
  • What additional paperwork is required (employment hiring packet) from worker
  • Whether or not you will need to request to hire temporary staff (Requires VP or Dean approval)

Hiring a Student Worker?

  • student workerSubmit a Student Worker ePAF: All student workers will need a new student worker ePAF regardless if (s)he worked this summer or worked last academic year. Student workers who start working before August 20th may need to be hired as temporary staff if not enrolled in classes for the summer.
  • Verify completion of Student Worker hiring packet: Provide the student worker hiring packet to the student immediately. Don’t assume that their paperwork is on file with HR. Instruct them to return the Student Worker Checklist after visiting HR as confirmation of completion.

NOTE:  International student workers must follow the procedures provided by the ISSS office for hiring international student workers.

For additional information about student employment opportunities, visit the Student Employment Office.

Hiring Temporary Staff?

temp workerIf you have determined your employee is temporary staff, not a student worker, you must obtain approval to hire prior to their start date or approval to continue to work past August 19, 2016.

Most approved temporary staff will be hired via Kelly@SMU. This includes recent graduates, interns or fellows, and other non-student worker staff.

To get started or for questions on hiring temporary staff, please contact Leigh Wilson or call 214-768-3166.

General questions may be directed to RecruitU@smu.edu or  SMU HR at 8-3311.

Posted in HR General, Recruitment, Resources, Working at SMU | Tagged , , , , , | Comments Off on Know What to Do Before Hiring Student Workers or Temporary Staff for the New Academic Year

SMU Training Requirements via LawRoom and Training “Refresh” Schedule

LawRoom training system

trainingIn June 2014, SMU entered into an agreement with outside vendor, LawRoom, to provide certain web-based training required by SMU policy, state/federal law, or other regulations. Some training assignments are required of all employees and others may be based on the employee’s role with the University.  HR, OIT and Risk Management utilize the content within the LawRoom system to manage training requirements.

Refresh timelines are determined by SMU policy, state or federal law, best practices, or when new information is introduced requiring an update in knowledge.


Training notifications

Upon initial assignment and for refresher training, an email from Southern Methodist University (admin@lawroom.com) will be sent to your SMU email account announcing the training is available.  Re-assignment for refresh training automatically occurs on the anniversary of the original assignment date, not the date of prior completion.  Once a training course is assigned and you are initially notified via email, regular e-minders will be sent until the training is completed.  You should click on the link at the bottom of the email to access the training via SMU’s SINGLE SIGN-ON feature, where you will enter your SMU credentials.

Benefits-eligible employees and temporary (adjunct) faculty

Training required for this employee population includes the following tutorials.  After each course name, the “refresh” time frame is listed.

Course Name Refresh Schedule
Checkpoint Data Security and Privacy Annually
Eliminate Campus Sexual Violence Three years
Harassment and Discrimination  (manager or employee version assigned based on employee status, with/without direct reports) Three years
If an employee is promoted to a manager role, s/he must complete the manager version regardless of the last completion date of the employee version.
Program for the Protection of Minors:
Recognize and Report Child Abuse
One time only unless employee engages in activities (such as camps) involving minors, in which case training must have been completed within 24 months of the start of the first day of the event. Those who regularly work with minors will need to complete the training every two years.|
Example: 1 week-long camp started on June 1, 2016
Training completion must have occurred between June 1, 2014 and June 1, 2016.

Temporary employees hired by SMU

Temporary employees hired by SMU will be assigned the following tutorials.   Notification will be sent to the employee’s SMU email account for initial assignment and any refresh requirements.

Course Name Refresh Schedule
Checkpoint Data Security and Privacy Annually
Program for the Protection of Minors:
Recognize and Report Child Abuse
One time only unless employee engages in activities (such as camps) involving minors, in which case training must have been completed within 24 months of the start of the first day of the event. Those who regularly work with minors will need to complete the training every two years,
Example: 1 week-long camp started on June 1, 2016,  Training completion must have occurred between June 1, 2014 and June 1, 2016.
Email DevelopU@smu.edu to request the refresh assignment be made to your LawRoom account.

Temporary employees hired via SMU’s staffing partner, Kelly Services

Temporary employees, hired via Kelly Services, may be assigned any of the above training tutorials based on their work duties. Notification of training assignment will be sent to the employee’s SMU email account, if created, or to the employee provided email address when no SMU email account is assigned.  Kelly employees should contact their on-site representative for questions regarding training requirements.

All employee groups – additional training assignments based on work duties

All employees, (regular and temporary, hired via SMU or Kelly Services) may be assigned any of the following work specific Lawroom tutorials based on their work duties with the university.

FERPA Three years
Clery Act Annually
Bloodborne Pathogens If new information is introduced
Hazard Communications If new hazards are introduced

Employee training not administered via LawRoom

Other job specific training may be requested outside of the Lawroom learning management system.  The employee will be notified directly by the requesting group and notified again when refresh training is required.  Examples include Engaged Driving and Golf Cart Driving which are conducted by Risk Management.

Questions about LawRoom training requirements and refreshers should be directed to HR at DevelopU@smu.edu.

 Resources:

Posted in HR General, Learning and Development, Resources, Total Orientation Process for New Employees | Tagged , , , , , , , , | Comments Off on SMU Training Requirements via LawRoom and Training “Refresh” Schedule

New ePAF Process for Student Workers and Adjunct Faculty

The following information is provided by guest blogger Marjorie Rush, SMU Payroll Manager.

Process for Adjunct Faculty and Student Workers

Part of your preparation for the new academic year may include using the new ePAF process in my.SMU for the hiring and rehiring of student workers and adjunct faculty. The ePAF process is accessible in my.SMU under Manager Self Service > eForms WorkCenter.

26296321.thm

Training Required to Access the New Forms

Training is required to gain access in my.SMU to initiate ePAFs for student workers and adjunct faculty using the new process.

If you did not complete the training by attending one of the on-campus training sessions during the summer, you can take advantage of the new online training option.
Follow these steps to request the ePAF training and my.SMU security:

  • Visit smu.edu/oit and click Open a ticket
  • Click the menu button in the top left, select ePAF Permissions located under the Payroll/TimeAccess section
  • The ePAF request displays. Click Save. A confirmation that your ticket has been submitted will display; click continue and close.

Batch Upload Process is Part of New Functionality

There is also new functionality available to those who submit PAFs that complements the ePAF process – called the ePAF Batch Upload process. The ePAF batch upload process provides you the option of populating an Excel template with the job information for multiple hires/rehires, which you can email to the Payroll Office to have a Payroll team member upload the data into the ePAF system. The batch upload process will create and submit all of the ePAF records and start the approval workflow routing – thereby eliminating the need for you to key the data into the ePAF records yourself.

Process for Temporary Staff Hired by SMU (not Kelly Services)

The “old” ePAF process – to be used for temporary staff employees who are not hired through Kelly Services – is located in my.SMU under Manager Self Service > Electronic Requests > PAF-Initiate Record.

Refer to the Payroll website for additional information pertaining to payroll deadlines, electronic pay papers (including the new batch upload feature), as well as other helpful guidelines to achieve the successful submission of job and payment data for newly hired and rehired student workers, adjunct faculty, and temporary staff employees.

Questions should be directed to the Payroll office at 8-2073 or payroll@smu.edu.

Posted in HR General, Recruitment, Resources | Tagged , , , , , | Comments Off on New ePAF Process for Student Workers and Adjunct Faculty

SMU Wellpower – 2016 Program Kickoff

Asian women with thumb up in business causal clothing on white background
At SMU, we realize that the simple, everyday choices we all make have the power to impact every area of our well-being – from our emotional and physical health to our job performance, finances and much more. SMU Wellpower is available to all benefits eligible faculty and staff and on August 15, 2016 we start off a new Wellpower year! It is confidential, rewarding and available at no extra cost to you.

For detailed information on our SMU Wellpower program, please visit our updated website.
Every choice matters. Make yours count!HealthyU_Healthways 4c
Questions? Please email wellpower@smu.edu.

Posted in Health & Wellness, HR General, Recruitment, Total Orientation Process for New Employees, Working at SMU | Tagged , , , | Comments Off on SMU Wellpower – 2016 Program Kickoff

Professional Development Opportunity-Presentation Advantage

Presentation Advantage – A Franklin Covey Workshop

June 28, 2016 from 8:30-5:00
HR Training Room, Expressway Tower, Suite 208.

Wasted time, unproductive meetings, and lost opportunities occur due to poor business-presentation-style
presentations. The lack of powerful methods to inform and persuade is one of the greatest hidden and pervasive costs of the 21st century workplace.

This work session will help participants consistently deliver highly successful presentations. They will learn the skills and the latest neuroscience to better inform, influence, and persuade others in todays knowledge-based world.

Creating a purposeful shift in knowledge or behavior through successful presentations equips people and teams with the competitive edge.

Foundation

  • See that paradigm plus process equals presentation success.
  • “Connect” with in-person and virtual audiences successfully.

Develop a Powerful Message

  • Identify the clear purpose to be achieved with the message.
  • Create a memorable introduction and conclusion.
  • Develop key points to support the purpose.

Design Impactful Visuals

  • Use visuals to increase attention to and retention of the message.
  • Design effective presenter notes and prompts.

Deliver with Excellence

  • Master the components of the “first and ongoing impression.”
  • Manage good and bad stress.
  • Handle questions and group dynamics.

Read why your peers think you should attend:

  • The content is applicable to any area of a person’s life, professionally or personally.
  • Relevant discussion and practice, helpful tips in creating content and visuals. Love the Franklin Covey materials, can refer back to tips, provides framework.
  • Very helpful and a lot of new and useful information on presentation.
  • Great course with great information. I improved my presentation skills by attending this course.

mySMUEnroll via my.SMU  >Self Service>Learning and Development>Request Training Enrollment

Note: An optional follow up session will be scheduled during the workshop to review content and check progress.

Facilitator: Mary Stall, Senior HR Specialist – SMU HR/Organizational Effectiveness

Parking: SMU Parking Permit?  The closure of the SMU Employee East Campus parking lot at Expressway Tower has resulted in limited SMU permit parking.
There is AUP parking on the top level of the Everest College building located at 6080 N. Central Expressway which is just east of Expressway Tower as well as in front of the CAPE Building on SMU Boulevard.  If you do not office on East Campus, your best option is to take the shuttle from main campus.

Posted in HR General, Learning and Development, Resources | Tagged , , , , | Comments Off on Professional Development Opportunity-Presentation Advantage