PaperCut Secure Print Launches February 29

Campus printers will be upgraded to a secure print release environment beginning February 29th. During this process each area across campus will be contacted and notified of a “Go Live” date for this service to be activated.

Why PaperCut Secure Print?

In a standard printing environment, a user’s jobs are sent directly to the printer for immediate printing. This results in wasted paper and toner when printing is forgotten and not collected. It also presents a security risk if those forgotten jobs were sensitive or confidential. PaperCut print release provides a simple solution that places jobs in a holding state until the user swipes their SMU ID card to release the print job. Walk-up device features such as scanning and copying will also require card swipe access once this service has been activated.

Instructions on how to set up this device to release secure print jobs from your computer are available on the print services page. (See departmental printing.) Additional communications for this upgrade will be forthcoming.

Watching Lynda on TV

While the tutorials available at Lynda.com are wonderful, sometimes you don’t want to be stuck behind a computer screen watching them. Maybe you want to take advantage of many of the documentary shorts and insightful discussions they have on Lynda, but from the comfort of your couch and viewing on your large screen TV. Well, there is a way – if you have a Roku Streaming Media Player or Chromecast. With one of these devices, you can easily binge-watch the many offerings of lynda.com on your television.

Continue reading Watching Lynda on TV

Microsoft ending support for older browsers

Microsoft will soon stop supporting older versions of Internet Explorer and will only continue to support Internet Explorer (IE) 11 and their new Edge web browser.

In fact, you may begin receiving prompts to upgrade your version of IE from Microsoft. This raises a common question regarding browser compatibility issues with the various applications and tools we use on a daily basis.

What browsers are available?

Microsoft Internet Explorer/Edge, Firefox and Chrome are the most popular browsers. It is recommended that you have at least two if not all three of these browsers installed on your computer.

Should I upgrade my browser when prompted?

Yes! The vendors provide upgrades to the browser software on a regular basis. Most of these upgrades include critical security patches to ensure the safety of your browsing sessions. Failing to install the latest version makes your system vulnerable.

What do I do if my web applications aren’t working?

When vendors develop the upgrades, they are not able to test their upgrades with every application on the market. Unfortunately, it is not unusual for a website or web application to “break” with a particular update. Thus, it is beneficial to know a few troubleshooting steps when you encounter issues with an application:

Clear the browser cache and relaunch the browser completely
Sometimes, the temporary files behind the scenes cause issues. Clearing the browser cache and restarting the browser completely often fixes application issues.
Try a different browser
If one browser isn’t working right with your application, try launching that application in a different browser. Believe it or not, the applications may function a little differently in each browser.
Use the browser compatibility option in Internet Explorer
Because application developers are not always able to integrate new changes in the browser code quickly, browsers have several tools built in to fix compatibility issues. It is often helpful to know how to activate these tools if you really want to continue using a specific browser. For example– in Internet Explorer, click the gear icon and select Compatibility View Settings.

For additional troubleshooting tips for each browser, click on the appropriate links below

Firefox: support.mozilla.org/en-US/kb/troubleshoot-and-diagnose-firefox-problems
Chrome: support.google.com/chrome/troubleshooter/6273575?hl=en
Internet Explorer: windows.microsoft.com/en-US/internet-explorer/internet-explorer-help

Winter Break Brings New Classroom Upgrades to Campus

During the winter break, our Classroom Support team was hard at work to make sure classrooms in need of technology upgrades were ready for the new semester. As semesters go by, heavily used equipment becomes less reliable and older technology requires replacement to keep classrooms functional.

Almost forty classrooms received upgrades over the break with improvements including new projectors, enhanced functionality, revamped control systems and more. Here are a few examples of the work that’s been completed across campus:

Annette Simmons: New projectors in 138, 144 and 218. New lamps in 221 and 213.
Dedman Life Science: New projectors in 110, 127, 128, 129, 130 and 131.
Clements Hall: New projectors and control systems in G16, G18, 120, 126, 225, 324, 325, 326 and 334. New computers installed in 225, G18, 326 and 334.
Dallas Hall: New control systems in 120, 137 and 138.
Umphrey Lee: New power control in 233.
Owens Arts Center: New power control in B150 and 2020.
Hyer Hall: TV/wall monitor installed in G21.

These repairs and improvements are just a small portion of the larger mission to update all classrooms on campus for a more consistent experience for faculty and students. As always, if you have any questions regarding the operation of classroom equipment, feel free to contact the IT Help Desk at 214-768-4357. If there is an immediate technical problem with the classroom, a support representative will be dispatched to your location and should arrive within five minutes.

Where do I go for help?

Over the past 6 months, there have been a large number of changes as we transitioned to Shared Services. Although we are still modifying and improving processes, the main contact channels will remain intact. This ensures you always know how to get help when you need it.

Classroom Emergency Support

Please dial 214-768-8888 to access the classroom support line.
Faculty in Cox can continue to use the help button on the podiums in the classrooms.

Classrooms in Lyle:

For Computer or Network issues in the classroom, contact 214-768-8888.
For assistance with AV and recording equipment, please contact the Lyle Distance Education Help Desk at 214-768-1260 or email dehelp@lyle.smu.edu.
Lyle Help Desk Hours: Monday – Friday 8:30AM-5:00PM
Control Rooms: Monday – Thursday 11:00AM-9:45PM and Saturday 8:00AM-12:30PM

Reporting issues or requests for assistance

The IT Help Desk is now fully staffed (see We are excited to announce the new Help Desk team!) and last month, we began offering full-time Help Desk support coverage 7 days a week. To ensure that all reported issues are being addressed quickly, support requests will be first handled/reviewed by the IT Help Desk rather than being distributed immediately to the local IT Resources.

All requests for assistance (outside of the classroom emergencies) should be made through one of our contact channels listed below. The Help Desk will either respond to the issue directly or route the issue to the appropriate personnel for resolution. Since many of the responsibilities of our IT personnel changed with the move to Shared Services, this process will ensure an efficient and timely response to your request by the appropriate personnel.

Hours:

Monday through Friday:	8:00AM-8:00 PM (classroom support line opens at 7:45am)
Saturday:	9:00AM-5:00PM
Sunday:	12:00pm-6:00pm

Contact Information

Email:	help@smu.edu
Phone:	214-768-4357
Ticket System:	help.smu.edu
In Person:	Hughes Trigg Student Center

After hours emergency

Call the help desk number at 214-768-4357 and activate the emergency pager line. This notifies the help desk consultant on call as well as the Director of Customer Service.

Additional Information

Printing issues/requests: email imagenet@smu.edu

IT Purchases (Hardware and Software only): techsales@smu.edu

The Cox IT Desk: The Cox IT Desk will continue to serve the Cox community for checking out equipment and general assistance. They are open Monday- Thursday from 7:30am- 9:30pm, Friday 7:30am-5:00pm, and Saturday from 7:30am-3:30pm.

As with any transition, some modifications may be needed. We promise to address issues as quickly as possible. Your feedback on requests for assistance is greatly appreciated can easily be done by replying to the ticket survey. You are also welcome to contact Help Desk Manger Lauren Nelson or the Director of Customer Service, Rachel Mulry, with any feedback.