Tips for Using Student Email at SMU

CSC-SC2-Tip_2_02Navigate your email with ease

With Office 365, your email is even smarter. Find important messages, communicate confidently, and collaborate with others in real time.

CSC-SC2-Tip_2_05Quickly view your important messages

Take control of your inbox. People View lets you read important messages first—from those you communicate with most often. Expand or collapse this view depending on your needs.

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CSC-SC2-Tip_2_09Avoid common mistakes

Have you ever selected Reply All to a large group? MailTips warns you about common mistakes before you send an email. Turn MailTips on or off or customize which tips appear.

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CSC-SC2-Tip_2_13Always share the latest file

Your email is now fully integrated with OneDrive for Business, allowing you to easily share your work with others while always maintaining just one version.

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CSC-SC2-Tip_2_17Search your email

Find exactly what you’re looking while on the go for by searching your email directly from Outlook Web App. You can search by sender and date and filter to get what you want quickly.

Learn more

 

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Locker.SMU: Migrate Personal Files before March 1

By Rachel Mulry

OITicon-locker2-128x128Locker.SMU will be decommissioned as a service in August 2015. This file storage and sharing application is being replaced by two other services: Microsoft OneDrive and one that is still to be determined. The current locker service has several limitations in storage allocation and cross platform functionality. Therefore, it will be replaced by other services that can address these deficiencies in a cost effective manner.

Project Timeline

  • January 2015: Stop provisioning new accounts in Locker.SMU
  • December 2014-February 2015: Communication and migration assistance for personal storage
  • March 31, 2015: Eliminate personal storage
  • April-June 2015: Migrate Organization storage to new service
  • August 2015: Locker.SMU taken offline

At this time, we are encouraging individuals to begin migrating their personal files off of Locker.SMU. The migration process for your personal files can be done in several ways. Step-by-step instructions are located here.

one driveThere are a number of applications that you may choose to use to continue storing and sharing the files online.  All faculty, staff, and active students have access to Microsoft OneDrive through Office 365. OneDrive provides unlimited data storage and files can easily be shared as well. For more information on using OneDrive or to login, click here.

Please note, the OneDrive license is only available while you are an active faculty, staff, or student. Once you leave the University, the license will expire, and the data will be unavailable. 

Microsoft OneDrive is not the recommended solution for Departmental or Organizational storage. We will provide more details for organizational storage once the new service has been selected.

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Email Calendar Availability

Here’s an easy step to send someone your Outlook calendar availability!

  • From the calendar tab, select E-mail Calendar.

email calendar

  • Select the desired Date Range.
  • In the detail section, select the desired availability options you want to share.

availablility

  • Select/deselect the working hours only options.
  • You can choose the layout you prefer by clicking the show button under the advanced section. To close, click ok.
  • An email will then populate with a screenshot of the layout you selected.

Calendar view

calendar viewList View

list view

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Tips for Better Calendar Use in Office 365

CSC-SC2-Tip_3_02Simplify your scheduling

A busy day means a complicated calendar. With Office 365, students at SMU can easily set up and manage your meetings–saving you time to get more done.

CSC-SC2-Tip_3_05See other people’s calendars

Add a team member directly to your calendar view to see their availability whenever you want. Overlay their calendar with yours or hide it as needed.

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CSC-SC2-Tip_3_09Quickly set up a meeting

See the availability of all attendees and nearby conference rooms without leaving your meeting invitation.

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CSC-SC2-Tip_3_13Search your calendar

Need to find an event on your calendar but don’t know when it occurred? Whether you’re using Outlook or Outlook Web App, you can quickly search your calendar, or other people’s calendars, to find a particular event.

Learn more

For more information on Office 365 at SMU, please visit our webpage http://www.smu.edu/BusinessFinance/OIT/Services/o365.

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4 easy steps to keep the leading zero in Excel!

When working on spreadsheets you might have a need to have a column that has leading zeros. For example, let’s use an ID number, if I was to input the beginning of my id “0010” Excel would automatically remove the first two zeros.  Here’s how to keep the leading zero in Excel:

  1. Right click on the column you want the leading zero, select Format Cells
  2. Select Custom from the category list
  3. In the Type field, enter how many digits you need. The SMU ID is 8 digits which we will use in our example below.  (Note: You do not need to add quotes to the string.)

Format Cells

4. Click OK. The column will now utilize the format you created!

ID number

 

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Tips for Using OneNote in Office 365

headerKeep your notes close at hand

Stay organized and collaborate with teammates using OneNote in Office 365 on all your devices. Your notes are saved automatically as you make them—just like a paper notebook. They go with you everywhere too and, unlike paper notebooks, you don’t have to worry about losing them.

Get OneNote on your devices

csc-sc1-tip3_photo1_@2xDraw, sketch, or handwrite notes

Use your finger, stylus, or mouse on any Touch-capable device—and automatically convert your handwriting to text.

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csc-sc1-tip3_photo2_@2xRecord your notes

Don’t miss important information when you video- and audio- record your notes during important meetings.

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csc-sc1-tip3_photo3_@2xWork together from anywhere

Share your OneNote notebooks with others, so that everyone can edit and share notes in the same place. Your notes are synced to OneDrive for Business, giving everyone access to them from wherever they are.

Learn more

For more information on Office 365 at SMU, please visit our webpage http://www.smu.edu/BusinessFinance/OIT/Services/o365.

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Tips for Using Excel in Office 365

sc1_tip2_headerLet your data tell a story

With Office 365 you can easily tell the story of your data. Perform complex tasks quickly, visualize your data to understand it better, and share your workbooks for better results.

csc-sc1-tip2_photo1_@2xAnalyze your data instantly

Discover and compare different ways to represent your data visually then apply formatting, sparklines, charts, and tables with a single click.

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csc-sc1-tip2_photo2_@2xGet a better picture of your data

Let Excel recommended the charts that best illustrate your data’s patterns. Quickly preview your chart and graph options, then pick the ones that present your insights most clearly.

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csc-sc1-tip2_photo3_@2xLet Excel work for you

Save time as Excel learns your pattern and auto-completes remaining data. No formulas or macros required.

Learn more

For more information on Office 365 at SMU, please visit our webpage http://www.smu.edu/BusinessFinance/OIT/Services/o365.

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O365 for SMU Students

sc1_tip1_headerA better way to work for SMU students

With Office 365, you can read, write, collaborate, and present ideas—from virtually anywhere with consistent, clean, and fast experiences.

Simplify sharingcsc-sc1-tip1_photo1_@2x

Your files are saved online, so you can send everyone a link to the file where updates can be made together, at the same time.

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csc-sc1-tip1_photo2_@2xZoom in with PowerPoint

Direct your audience’s attention right to your point in your PowerPoint presentation. Zoom in on a diagram, chart, or graphic with a couple of clicks, and zoom out just as smoothly.

Learn more   

csc-sc1-tip1_photo3_@2xA PDF time-saver you’ll love

Open a PDF in Word on your desktop, and you can edit content as if you created it in Word.

Learn more   

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Tech Day 2014

Tech Day is free for SMU Faculty, Staff and Students. Topics range from Adobe to LinkedIn with subject matter experts from various departments at SMU as well as special guest speakers from Adobe and Apple. As there are a limited number of seats, all sessions will be on a first come first served basis. We look forward to seeing you there!

For the full schedule, please visit our webpage.

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OneDrive for Faculty, Staff, & Students

one driveIn case you haven’t heard, OneDrive is now available for all SMU faculty, staff, and students! What does that mean? OneDrive for Business is a Microsoft online service that provides resources for file storage, collaboration, and communication. Students and Employees receive unlimited space. All files that you store in OneDrive are private initially. However, you can easily change the permissions of the files to share them with other individuals (both at SMU and externally). The single-item file size upload limit is 10GB. You can also access and synchronize files easily on multiple devices.

Sounds great! How do I access my OneDrive?

  1. Visit http://office365.smu.edu and click Login.
  2. Enter your SMU email address using the @smu.edu format (user@smu.edu).
  3. You will automatically be redirected to the SMU Office365 login page.
  4. Enter your SMU email address using the @smu.edu format and your mySMU password.
  5. Click Sign In.
  6. Click OneDrive from the top menu bar. The first time you click on OneDrive, you may see a message that indicates your account is being activated. That process takes a few minutes to complete.
  7. You can use the OneDrive service from the browser window. Once you have initially launched one drive, it should also be a default save option without your Microsoft Office applications. You can also download the OneDrive Sync application onto your computer. This will automatically backup files saved to a specified location to your OneDrive account.
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