The Stock and Warehouse Purchases module in STABLE provides several critical functions for maintaining our campus. Our warehouse functions as a mini-store. Parts are ordered, organized, and inventoried regularly to ensure proper stocking levels. The warehouse is responsible for then tracking inventory counts to cross check the reconciliation of costs. They are also responsible for reviewing the purchasing demand for both in stock purchases and one time purchases to assess if changes in our product selection are needed.
An inventory of common parts and tools are kept for rapid installation on campus as part of the work order repairs. Technicians can assess the parts required to complete the repair work, pick-up the parts from the warehouse, and complete the order. Reconciling the parts used to the actual work order as well as the accounting codes for cost reconciliation is critical.
A second function of this module is to facilitate the ordering of less frequently used items required for a repair. These items are not kept in our stock inventory. However, knowing the anticipated cost, time for delivery, and appropriate vendors ensures that a needed part can be obtained as quickly as possible.
All of these functions are designed to ensure we are purchasing parts at the best price while having the necessary components on hand for rapid resolution of the repairs. STABLE provides an entire suite of tools to facilitate the warehouse management processes as well as the purchasing processes from the technicians. Technicians will be able to generate a request for parts from their mobile device directly from the order itself. The warehouse can prepare the part for pickup. The technician can then retrieve the part and complete the repair with minimal delay. These processes currently require significant manual efforts supported by many spreadsheets and emails. STABLE will introduce a more streamlined and robust process for supporting this critical department.