Microsoft – Page 25

Locker.SMU: Migrate Personal Files before March 1

By Rachel Mulry

Locker.SMU will be decommissioned as a service in August 2015. This file storage and sharing application is being replaced by two other services: Microsoft OneDrive and one that is still to be determined. The current locker service has several limitations in storage allocation and cross platform functionality. Therefore, it will be replaced by other services that can address these deficiencies in a cost effective manner.

Project Timeline

January 2015: Stop provisioning new accounts in Locker.SMU
December 2014-February 2015: Communication and migration assistance for personal storage
March 31, 2015: Eliminate personal storage
April-June 2015: Migrate Organization storage to new service
August 2015: Locker.SMU taken offline

At this time, we are encouraging individuals to begin migrating their personal files off of Locker.SMU. The migration process for your personal files can be done in several ways. Step-by-step instructions are located here.

There are a number of applications that you may choose to use to continue storing and sharing the files online. All faculty, staff, and active students have access to Microsoft OneDrive through Office 365. OneDrive provides unlimited data storage and files can easily be shared as well. For more information on using OneDrive or to login, click here.

Please note, the OneDrive license is only available while you are an active faculty, staff, or student. Once you leave the University, the license will expire, and the data will be unavailable.

Microsoft OneDrive is not the recommended solution for Departmental or Organizational storage. We will provide more details for organizational storage once the new service has been selected.

Email Calendar Availability

Here’s an easy step to send someone your Outlook calendar availability!

From the calendar tab, select E-mail Calendar.

Select the desired Date Range.
In the detail section, select the desired availability options you want to share.

Select/deselect the working hours only options.
You can choose the layout you prefer by clicking the show button under the advanced section. To close, click ok.
An email will then populate with a screenshot of the layout you selected.

Calendar view

List View

Tips for Better Calendar Use in Office 365

Simplify your scheduling

A busy day means a complicated calendar. With Office 365, students at SMU can easily set up and manage your meetings–saving you time to get more done.

See other people’s calendars

Add a team member directly to your calendar view to see their availability whenever you want. Overlay their calendar with yours or hide it as needed.

Learn more

Quickly set up a meeting

See the availability of all attendees and nearby conference rooms without leaving your meeting invitation.

Learn more

Search your calendar

Need to find an event on your calendar but don’t know when it occurred? Whether you’re using Outlook or Outlook Web App, you can quickly search your calendar, or other people’s calendars, to find a particular event.

Learn more

For more information on Office 365 at SMU, please visit our webpage http://www.smu.edu/BusinessFinance/OIT/Services/o365.

4 easy steps to keep the leading zero in Excel!

When working on spreadsheets you might have a need to have a column that has leading zeros. For example, let’s use an ID number, if I was to input the beginning of my id “0010” Excel would automatically remove the first two zeros. Here’s how to keep the leading zero in Excel:

Right-click on the column you want the leading zero, and select Format Cells.
Select Custom from the category list.
In the Type field, enter how many digits you need. The SMU ID is 8 digits which we will use in our example below. (Note: You do not need to add quotes to the string.)

4. Click OK. The column will now utilize the format you created!

Tips for Using OneNote in Office 365

Keep your notes close at hand

Stay organized and collaborate with teammates using OneNote in Office 365 on all your devices. Your notes are saved automatically as you make them—just like a paper notebook. They go with you everywhere too and, unlike paper notebooks, you don’t have to worry about losing them.

Get OneNote on your devices

Draw, sketch, or handwrite notes

Use your finger, stylus, or mouse on any Touch-capable device—and automatically convert your handwriting to text.

Learn more

Record your notes

Don’t miss important information when you video- and audio- record your notes during important meetings.

Learn more

Work together from anywhere

Share your OneNote notebooks with others, so that everyone can edit and share notes in the same place. Your notes are synced to OneDrive for Business, giving everyone access to them from wherever they are.

Learn more

For more information on Office 365 at SMU, please visit our webpage http://www.smu.edu/BusinessFinance/OIT/Services/o365.