On April 2, SMU was notified that an employee of the Dr. Bob Smith Health Center on the University campus had tested positive for COVID-19. Prior to that, on March 25, SMU learned that three of our students, none currently on campus, had tested positive for COVID-19.
We have notified the campus community by email and posted details of the cases involving the students and the employee on the SMU COVID-19 blog. In addition, we have sent information to classmates, faculty, staff members, visitors, vendors and contractors who may have come in contact with the individuals who tested positive for coronavirus.
is made aware of a student who tested positive for COVID-19 and may have
exposed others on campus, the dean of students will send a direct notification
to other students who were in a class, lived in the same residence hall,
participated in a student organization or traveled with the student who tested
positive. No names will be given to protect the medical and privacy rights of
the student with COVID, but students who may have exposed will be notified of
in mind, for students who left campus by March 13 for spring break, the 14-day
incubation period for the virus has passed so exposure would not have occurred
at SMU. We may not be made aware of every student who tests positive for
COVID-19, but we will do our best to notify the community should we become
aware of cases where other students, faculty or staff may have been
Residence Life and Student Housing has created a detailed process to help students move out of campus housing, and it carefully follows the guidelines of local, state and federal health officials to minimize the spread of COVID-19.
The move-out process is specific to your individual situation and depends upon whether you want to move yourself or use a vendor to pack and ship or pack and store your belongings. The most detailed and up-to-date instructions can be found here.
You may also reach out to Residence Life and Student Housing via email at email@example.com A staff member will respond to your questions within one business day.
Residence Life & Student Housing continues to monitor changes to recommendations and requirements by local, state, and federal agencies. Students whose permanent home address is in an area with restricted travel and had not already contracted with an assigned, preferred vendor, unique instructions were provided to you via your SMU email address on April 1.
Due to the travel restrictions, students are required to update their Move-Out Plans in the SMU Housing Portal by April 6 at 5pm CST.
Four-hour time blocks and move out appointments are available between April 15 – May 15, 2020. Students will have the ability to update or change their appointment time within the SMU Housing Portal up until May 1.
Students card access will only be active during the four-hour time blocks.
Yes, SMU began moving students to online instruction for the remainder of the Spring Semester as of Monday, March 23, following Spring Break.
Yes. Due to the uncertainty in the continuation of health and travel restrictions, SMU is moving May and June term classes online. Enrollment for the May term opens Monday, April 13. The priority enrollment deadline is Friday, April 24, but the final date to enroll now set for May 14 may change. If you have questions about May or June terms, SMU Intersessions staff are available from 2-4 p.m. Monday, Wednesday and Friday on Zoom or by scheduling an appointment by emailing firstname.lastname@example.org.
Yes. Many of the courses previously listed for May term at SMU-in-Taos will be offered online, while others that are site-dependent, such as “Photography in Taos,” will not. None of the field school classes previously scheduled for June at SMU-in-Taos will be available. Students with questions about SMU-in Taos courses may contact Rumanda Young at email@example.com or Lashanda Phillips at firstname.lastname@example.org.
The University has not yet decided how classes scheduled to start in July will be offered. That information, as well as the enrollment date for July classes, will be announced later.
May and June courses can provide opportunities for students whose internships have been cancelled or shortened due to COVID-19. Students may request specific May/summer courses through the SMU Intersession “Wish List” or the SMU-in-Taos “Wish List.”
Following the guidance of Texas Governor Greg Abbott’s executive order on March 31 to slow the spread of COVID-19, SMU is extending its “essential personnel only” status through April 30, allowing most of our faculty and staff to continue working remotely.
Employees identified as “essential personnel” by their supervisor and the emergency policy should come to campus, as will those employees identified by their vice president as needed to provide on-site services. Each staff member should have received instructions from their vice president and each faculty member should have received instructions from the provost.
All faculty and staff, whether salaried or hourly, will continue to be paid during this extension, but please make sure you report your time as you normally would.
Anyone at higher risk for serious illness from COVID-19 because of age or a serious long-term health problem that compromises the immune system, or who is experiencing childcare issues, should still work with their supervisor to make alternative work arrangements. Go to the Human Resources site here, review the documentation and, if needed, work with your supervisor to fill out the Emergency Telecommuting Arrangement Form.
International students who cannot return home or students who have extenuating circumstances that might prevent them from leaving campus, should contact the Office of Residence Life and Student Housing at email@example.com to explain why and seek approval for an exception. Food services will be available but limited.
SMU is currently determining the best approach for prorating refunds for certain charges such as residence halls and dining. The refund process is currently under development and will be resolved by no later than the end of the semester.
The SMU Student Emergency Fund exists for situations such as these when we must come together as a community.
While the situation around the COVID-19 outbreak continues to evolve, we are taking additional proactive measures that will protect our SMU community, on and off campus. As Mustangs are vacating campus and transitioning from in-person to online classes, students, in particular, may be struggling to cover unexpected costs related to travel, technology, health and wellness and other unforeseen circumstances. The SMU Student Emergency Fund can help provide the resources for students facing difficult situations.
Yes. In the interest of protecting everyone’s health and well-being during the COVID-19 pandemic, the Office of Annual Giving and Alumni Relations has canceled or postponed all events, in Dallas area and beyond, that are scheduled to take place through the end of April. We hope to announce potential new dates for events that have been postponed in the coming weeks. If you have questions, please email firstname.lastname@example.org or contact the event host for more information.
community continues to be a source of information and inspiration. If you’re
looking to stay connected with the SMU community, visit the
SMU Network, an
online social space by Mustangs for Mustangs. There you will be able to add
value while you connect with other alumni and current students, find Mustang
businesses to support or promote your own, identify yourself as a mentor or
find one and much more.
While SMU Giving Day is primarily an online event, the University felt the need to address the community’s acute challenges associated with the COVID-19 pandemic. We are hopeful that we will be able to come together later this spring to support SMU Giving Day causes.
SMU is canceling or postponing on-campus gatherings of more than 50 people through the end of April. We are establishing an appeal process to consider exceptions for some types of events.
Given the current global uncertainty about health and the ability to travel, as well as extended Dallas County restrictions on large gatherings, SMU is postponing spring commencement weekend to Saturday, August 15, 2020.
Moving the ceremony will give our graduates the opportunity to walk across the stage in front of your friends, family and loved ones. Graduates will still receive their degrees on May 16th, which is important to allow them to start new jobs on time or continue their academic journey. Transcripts with their degrees will be available in early June and diplomas will be mailed to graduates.
With classes moving online for the remainder of the spring semester, some important dates on the academic calendar have changed, while others remain in place.
Here are some important ones to keep in mind.
APRIL 13: Summer and fall enrollment starts
APRIL 24: Last day to drop courses
MAY 4: Last day of classes
MAY 15: All grades reported
MAY 19: Degree candidates’ deadline to convert assigned grades to a S/S-/NC
MAY 25: Deadline to convert assigned grades to a S/S-/NC
Please see this link for more information about the new grading policies.
We have extended the undergraduate course drop date through April 24 to students, an opportunity to experience the new distance learning courses before making any enrollment decisions. We want to encourage students to stick with your courses and remain committed to academic success throughout this semester.
Yes. With the decision to extend online instruction through the end of spring semester, the Division of Enrollment Services will soon provide more information about enrollment appointments and open enrollment for May Term, Summer and Fall. In addition, the Provost’s Office continues to consider options for instruction during May Term and Summer. We know that many students depend on Intersessions courses to complete their degree and will communicate information with students and faculty as soon as possible.
After carefully consulting with faculty, deans and records administration, SMU developed a Temporary Grading Policy for Spring 2020, which has been endorsed by the Faculty and Student Senates. Please carefully review the policy to determine how it applies to you and make sure to adhere to the required deadlines.
The policy is designed to provide flexibility for individual students’ circumstances and encourage students to finish their courses. Professors will report letter grades as normal. Then, students will have the option to keep that grade or choose Satisfactory (S), Satisfactory Minus (S-) and No Credit (NC) based on the guidelines in the policy. Students may make this selection course-by-course after the letter grade is posted at the end of the term. Seniors must act promptly as the deadline will be quick, May 19 at 5pm CST. This temporary grading policy should relieve anxiety and uncertainty about course grades and GPAs.
Students will be hearing directly from their course faculty. Should you have any questions, please reach out to your professors. Students needing assistance with technical or other issues related to their online classes, should go to the Keep Learning Online that has been developed for on line support. If you need further help, email the SMU Help Desk.
assured that SMU is committed to sustaining the pay continuity for our
dedicated and talented workforce. Staff pay and benefits during
the remote work period will be preserved for all hourly and monthly paid
who continue working (remotely or on campus) will be paid as they are
o For those
whom there are no alternate assignments or work available due to shifts in the
campus population, the University will continue normal pay.
about how time should be recorded in my.SMU was sent to the campus in
a letter on March 19, 2020 and will again be emailed to Time Access
Faculty and staff should utilize existing resources as much as possible and OIT’s website offers information and training on available resources. All requests for additional resources must have advance written approval by the department chair or a supervisor and budget authority (if different), regardless of funding source. Please review guidelines here or contact the Purchasing Department if you need more assistance with procurement needs.
You should continue to use the technology purchasing process available through the online ordering portal. If you make a purchase outside the ordering portal, SMU will not provide reimbursement for devices or accessories that are not within the University’s standard configurations and specifications. Examples of items that will not be reimbursed included, but are not limited to, Wi-Fi extenders, AirPods, large monitors (over 27”) and devices without adequate security. Please review guidelines here or contact the Purchasing Department if you need more assistance with procurement needs.
Department managers are encouraged to allow students to work remotely if feasible. Students who are unable to work remotely may work on campus during this period. If a student cannot work remotely or work on campus, they will be compensated based on pre-existing work schedules.
SMU has received guidance from the Department of
Education concerning students employed by the University during any closure
related to COVID-19.
The University will continue providing compensation to student workers employed by the University, including those students who are performing Federal Work Study on a bi-weekly basis. The pay continuation provision will begin March 23.
Guidance on how to complete student workers’
timesheets will be forthcoming from the Payroll Office next week. If you have questions, that guidance will
likely answer them and provide a contact for further information.
Each of these classes will be addressed individually. Our goal is to prevent interruption of anyone’s degree plan – particularly graduating seniors.
Each school will
responsible for the rollout of online instruction to their graduate students.
If you are ever in doubt please reach out to your faculty directly or program
director. Here are the website instances we have so far:
For Cox graduate students,
For Perkins graduate
students, click here.
University libraries will for the time being be staffed for virtual operations only and will not be open to the University community or the public. The Meadows Museum and Dedman Center for Lifetime Sports will close. More information is available here.
All athletic practices and games are suspended until further notice. This includes SMU student-athletes, sport clubs, and cheerleaders/pom members.
All SMU Undergraduate Admission recruitment events including daily tours and information sessions are currently suspended. SMU continues to closely monitor developments related to Coronavirus (COVID-19). Learn more here and take a virtual tour.
SMU has activated its Emergency Operations Center team to coordinate the university-wide response to the rapidly changing coronavirus outbreak. Members of this team are continuously monitoring developments from local, state and federal health organizations, including daily advisory calls with the Texas Department of Health and Human Services.
Our focus is currently on prevention of the virus through a campus-wide educational campaign and advisories. Messages, such as the ones on this blog, are being shared through email, text, social media, flyers, and signs on campus.
SMU is closely monitoring and following guidance from the CDC, Occupational Health & Safety Administration and other authoritative bodies.
Our facilities team has upgraded the disinfectant
used on campus. SMU now uses Hydrogen Peroxide based wipes and chemicals with a
one minute kill time for all touch points in Academic, Athletic, Workout
facilities, Health Center, Labs and Childcare locations on campus.
Below are the
primary touch points that staff has been instructed to focus on:
- Desk (where accessible)
- Door knobs
- Counter top surfaces
- Restroom fixtures
- Restrooms walls
- Restroom partitions
- Light switches
- Daycare rugs
- Daycare floors
- Daycare mats
- Athletic mats
- Classroom desk and instructional podiums
- Trash can lids
- Interior hand rails
- Kitchen/lounge fixtures
- Elevator buttons
- Door frames
- Soap tissue and towel dispensers
The hygiene of our campus is a top priority. In addition to enhanced cleaning that is already taking place in campus facilities, you may periodically notice custodial staff wearing personal protective equipment such as gowns. Please do not be alarmed. This is an additional safeguard for professional cleaning procedures under certain circumstances as recommended by the Centers for Disease Control.
If you are a student or are concerned about a student, please contact a healthcare provider or the Dr. Bob Smith Health Center to determine what steps to take to protect your health. They will make recommendations whether you should self-quarantine or self-isolate. Please also submit a CCC form so SMU can reach out and offer resources and support.
If you are a staff or faculty member, please contact your health care provider, and whether working from campus or from home, please report the information to the University through this form.
Your information will be kept confidential and your privacy will be respected.
What if I test positive for Coronavirus (COVID-19)?
SMU will follow the guidance of local and national health organizations in deciding the next steps for someone who has tested positive for Coronavirus (COVID-19).
A faculty member may ask a colleague to teach the course while the faculty member is in self-quarantine or self-isolation, but this plan requires department chair approval.
Please visit the SMU blog for continual updates on the COVID-19 Coronavirus as it relates to the SMU campus community.
The most updated current information on the COVID-19 Coronavirus as it presents in the United States will come from the federal public health agency, the Centers for Disease Control and Prevention.
Any specific local advisories for SMU or Dallas County would be issued by the state and/or county public health agencies and will be shared with the SMU community on this dedicated website.
Parents may register for SMU Alert by texting SMUParent to 888777. Visitors may register for SMU Alert by texting SMUVisitor to 888777. Check out the Office of Risk Management site for more information.
faculty, and staff should already be signed up, but may login to my.smu.edu to add/update their SMU Alert contact information.
Travel restrictions will remain in place until further notice.
Under SMU Policy 11.4 , which addresses global travel, the suspension applies to any SMU faculty member, staff, invited official guest, or student traveling internationally as an individual or in a group for SMU-sponsored, SMU-administered, SMU-affiliated, or SMU-sanctioned activities. This policy does not apply to personal or vacation international travel that is unaffiliated with SMU or to non-official guests or dependents.
there any exceptions to this?
No, the University is not granting exceptions to this at this time.
SMU is looking into curriculum options and alternatives to allow students to complete the required coursework. Study Abroad is working individually with students on a case-by-case basis to meet their academic needs.
Under most circumstances, travel arrangements are the responsibility of the student.
The University is currently working with third-party providers supporting study abroad programs to determine if any additional assistance is warranted.
Students choosing to remain abroad do so at their own risk, and students and their families assume all responsibility for that decision. By staying, students are risking illness, involuntary isolation and/or a prolonged stay in the country of study because of travel restrictions. Students must also be prepared to find medical facilities and other types of support should they become ill.
Based on the University’s decision to restrict all international travel, guidance is offered below to assist in addressing cancellation procedures and expense reporting. The guiding principle is any expenses forfeited as a result of canceled travel will be reimbursed by SMU with supporting documentation.
- Anything booked through Concur can be canceled by emailing email@example.com with a copy to firstname.lastname@example.org. Please include SMU COVID-19 in the e-mail subject line. The email must have specific information related to services to be canceled (airfare, hotel, car) and include any record locator(s). The remaining value of the tickets after change fees will be available for future travel on the ticketholder’s Concur profile.
- Travelers that did not book via Concur/CBT will need to contact the various airlines and/or hotels to cancel and request supporting documentation, e.g., cancellation e-mail with detail of funds forfeited.
- Conference attendees should ask if the conference fee can be deferred to a future conference date.
- Submitting Expense Report Guidance
- Please contact Millicent Grant for assistance in creating the report and include COVID19 in the report name.
- For expenses paid on an SMU PCard the evidence of the funds forfeited will need to be attached to an expense report.
- Any expenses already paid by the traveler will be reimbursed provided supporting documentation is provided.
- The expectation is all cancellation expenses will be funded from the original departmental budget source.
- Expenses for international travel booked after 3/2/2020 until the suspension is lifted will not be covered by SMU (personal reimbursement or SMU PCard expenses).
As of March 13, all non-essential domestic travel that is University-sponsored and/or sanction is suspended.
Yes, all McFarlin events through April 30 of more than 50 people are either canceled or postponed.
The event promoter AEG Presents has rescheduled the Brittany Howard concert for September 30th and is honoring all tickets. For more information, see: www.facebook.com/smumcfarlin
The Tate Lecture with Zanny Minton Beddoes, editor-in-chief of The Economist, has been canceled on Tuesday, March 31. As soon as new details are available, updated event information will be posted here.
The PwC SMU Athletic Forum program featuring Tony Gonzalez, originally scheduled for Monday, April 13, has been postponed. As soon as the event has been rescheduled, updated information will be available here. SMU appreciates your patience and understanding as we all work through this challenging time.
The Meadows School of the Arts has canceled all of its events through the end of April as well as the Repertory Theatre plays that were scheduled to take place in early May. Please let Meadows know via email what you would like to do with your tickets. You may donate your tickets; Meadows will provide you with a donation letter for tax purposes. You may exchange your tickets into an account bank and save them for use at future events. You may also ask for a refund. For questions, call (214) 768-2787.
The Ring Ceremony scheduled for April 18 is canceled. Rings will be mailed out. An email will be going out in the near future to confirm mailing address and estimated delivery date.
As Monday, March 23rd, the SMU Child Care Center is closed until further notice.