So you have a folder full of files in Box, and need to move them to another location.
Here’s how to do it in 3 easy steps.
Beginning February 15, we will be accepting requests for departmental storage using Box. With Box, departments will have unlimited storage on the cloud system to collaborate and share files. These departmental folders will show up in your Box space and will be designated by a blue folder icon.
To request a departmental folder in Box, please contact the OIT Help Desk at help@smu.edu. We will need to know your department or school, the preferred name for your folder, and those individuals who will require access. It’s important to note that Box uses “waterfall” permissions; this means that users can be added to subfolders without impacting the top-level permissions, but permissions granted at the top level cannot be revoked from subfolders! Please keep this in mind when requesting a resource, and add only the minimum required users to your top-level folder. You can always add additional users to your subfolders later.
For additional information on managing folders in Box, please see Folder And Subfolder Permissions.
OIT will soon provide guidance on migration of data from Locker.SMU and BStore.SMU to Box. Stay tuned!
The holidays may be over, but we have one more “Box” for you to open.
We are proud to announce the availability of Box.SMU. Box is a cloud-based storage and collaboration service for SMU faculty, staff and students. Files can be securely stored and easily accessed within Box from most devices. Share large files securely with anyone – even if they are not SMU employees or students. View and comment on any kind of document, and connect with coworkers – no matter what device they use
You can upload content easily to Box using your web browser. Share your content with your colleagues or outside of your company using Box‘s two ways of sharing. You can even access your files with your mobile device with the Box app.
While Box is an enterprise storage solution for SMU and is the intended replacement for Locker.SMU, we do not recommend migrating department files to the service at this time. Box is launching as an individual online storage space for faculty, staff, and students. Later this spring, we will provide Box storage for departments. Files commonly stored on the network drives, Locker.SMU, or Inside.SMU for departmental sharing and documents related to HIPAA and PII should remain on those services until the announcement of Box for departmental use.
Please contact IT Help Desk at 21-768-HELP if you have any questions or issues, or visit the Box service page at www.smu.edu/OIT/Services/Box.
Current Box users authenticating with their SMU.edu email account will be converted to a managed Box account under Southern Methodist University on January 11, 2016.
The change to an Enterprise account under SMU will not cause any data loss to your files, alter your permission settings, or affect the folder structure of your content. However, it will give you access to several important features that are not available to personal Box account users:
If you would like to join SMU’s Box account as a managed user and merge your personal data, take no action.
If you currently have any content within your Box account that you would like to remove or transfer to a personal Box account, please do so by January 11, 2016.
Options to remove or transfer to a personal Box account:
Please contact IT Help Desk at 21-768-HELP if you have any questions or issues, or visit the Box Project Page at smu.edu/oit/projects/box.
The Box Project has begun testing with users in our pilot program. Box is our new enterprise online storage solution to replace Locker and will offer unlimited space to SMU students, faculty, and staff for storage of documents and media.
Some of the features include:
Box will be rolled out to the rest of campus in early 2016. We are currently developing our internal documentation, policies and procedures that should be in place at the time Box moves to production early next year.
Look for more information about this exciting new service after the winter break.
