HR recently announced enhancements to the performance management process including the launch of SMU ePerformance, an electronic performance management system. The changes will support managers and team members in sharing feedback and progress on performance goals throughout the year.
Performance Documents for Your Team are Available
Performance Documents have been created within my.SMU and are available for you to access.
Employees have already been notified via an HR Headlines email and should be starting to enter goals in their personal Performance Document.
Managers may access these Performance Documents for their direct reports by navigating to my.SMU>Manager Self Service>Performance Documents>Current Documents.
From this location, a list of all employees reporting to the Manager is viewable. Click on the appropriate person to access their individual Performance Document.
Please notify HR at smuhr@smu.edu should you have questions about your list of direct reports.
Revised Performance Management-Annual Performance Review Schedule
Earlier this year, Managers were notified of a revised Annual Performance Review schedule (email dated 2-14-17 from smuhr@smu.edu). The Annual Review time-frame will move from the Spring to the Fall, in order to coincide with the annual budget period . Performance Reviews were not mandatory during Spring 2016 due to the revised timeline. Performance Reviews completed in the my.SMU system will be required in the Fall 2017.
The current performance year started on September 15, 2016 and will end on September 14, 2017. Annual reviews are to be completed within the system no later than December 15, 2017.
Merit Information
Merit allocations provided to HR in Spring 2016 went into effect as of June 1, 2017. Fall performance review information will inform merit allocations for a June 1, 2018 implementation. Additional information will be shared regarding this in the Fall.
Start Using ePerformance to Track and Monitor Goals
Managers are encouraged to begin to work with their team to use the online system to document goals in preparation for the revised Annual Performance Review schedule. Managing goal creation and tracking progress toward completion on regular intervals ensures that impactful conversations about occuring and that employees:
- know what is expected of them
- understand what success looks like
- are communicating with their Manager regularly about the strategies they are using to achieve goals
- understand behaviors (competencies) which will lead to success.
In addition to the above, another benefit of regular goal tracking within ePerformance is that the Annual Review will require less time and energy as documentation will already be entered, requiring only the completion of the evaluation step and the in-person conversation.
If you have been using the interactive Word document (The Year Ahead form) the employee and the manager may simply copy and paste the information into the system and then continue to document progress within the online system.
Resources to Support You
There are several resources to support you as you learn the new system. In addition, you may schedule a session for your team where an HR representative will come review the process within my.SMU and best practices for goal setting. Email us at DevelopU@smu.edu.
Note: resource documents are located in SMU Box. You will need to login with your SMU credentials to access these documents. Video tutorials are located on YouTube.
Training Materials:
- Manager Training Guide
- Goal Setting Job Aid
- Video Tutorials for my.SMU
Introduction and Accessing Documents
Creating Goals
Mid-year Review
Finalize Goals
Annual Review-Self and Manager Evaluations
Acknowledge Manager Evaluation-Close Out
Current Performance Document
Professional Development:
Visit the Performance Management and the Performance Review webpages under Manager Resources on the SMU HR website for more information.
Questions? Email us at smuhr@smu.edu or call 8-3311 and your call will be redirected to the appropriate person.