Tag Archives: hiring

HR to Launch New Recruitment Platform in September

Woman at computerSMU Human Resources is excited to announce the introduction of a new recruitment platform scheduled to go live in mid-September.

The Oracle cloud-based software, Taleo, was chosen to improve the recruiting process for all users – the hiring manager, applicant, and HR Business Partner.  SMU HR, in partnership with OIT, has been working to configure the new system which is expected to eliminate many paper forms and streamline processes.

Features and Updates for Hiring Managers

The Taleo system introduces many new tools and improvements for hiring managers recruiting for staff positions.

  • The ability to initiate the recruitment process, seek the appropriate approvals, and monitor progress of the recruitment via the online system and a manager dashboard.
  • Taleo will be integrated with four major job boards (CareerBuilder, LinkedIn, HigherEdJobs, and Monster) for faster advertising of posted positions.
  • The ability for the candidate to upload a cover letter or sample of work for your review.
  • A robust screening tool that will help hiring managers identify applicants who not only meet the minimum requirements but also preferred qualifications by using ACE (pre-screen) questions that every applicant will complete.
  • An evaluation tool that will enable hiring managers to capture feedback from interview committee members electronically. The tool will allow managers to view a summary and comments from interviewers within the system, and best of all – no forms to collect.
  • The Taleo system has been integrated with our new background check service, HireRight, to collect background check releases via a secure online portal versus using a paper form.
  • Human Resources will be building a library of messages that hiring managers can use to quickly communicate with an applicant about their status within the recruiting process.
Training for Hiring Managers

HR and OIT are working on training materials to help hiring managers learn the new platform. HR Business Partners will also work one-on-one with hiring managers to learn the new system as they have a recruitment need. More information about training resources will be made available in September.

Implementation Information

HR and OIT are targeting mid-September for implementation. HR may need to temporarily hold any new job postings for several days as the new system comes online. In most cases, hiring managers with jobs posted in our current e-Recruit system will complete their recruiting process in e-Recruit, however your HR Business Partner will be your best source of information as implementation approaches.

At this time, Taleo will only be used to manage the recruiting process for benefits-eligible staff.  Faculty should continue using their current processes for hiring faculty and adjunct professors.

Important Information for Managers Regarding Hiring Student Workers and Temporary Employees

As a manager, it is important to understand new and current processes in place so that you may communicate with you team and ensure you and  they are appropriately utilizing the resources available to them.

beautiful business woman and her team in an officeTwo recent posts by  HR provide updates on the hiring process for temporary employees and student workers as well as the use of the new ePAF process for these employee types.

Please review these posts and then ensure your team understands the new processes and is utilizing the appropriate forms.

Questions about the hiring packets may be directed to the HR Talent Management Team at RecruitU@smu.edu.

Questions about the new ePAF should be directed to Payroll at payroll@smu.edu.

Kelly @ SMU – Hiring Manager Information Sessions for Temporary Staff Positions



Woman at computerSMU previously announced the selection of Kelly Services as our preferred provider for temporary staffing services and solutions.


Since 1946, the world’s most respected institutions have turned to Kelly for strategic and innovative staffing solutions. Their portfolio enables them to meet staffing needs across all departments, from office to IT, service to healthcare, and many more!

In this strategic supplier capacity, Kelly will serve as our “one call” solution for the SMU’s temporary staffing needs.

Successful Transition 

Kelly@SMUhas been working since May to transition the current in-house temporary employee pool and is available to assist in filling new temporary positions, as needed, going forward.

Hiring Manager Informational Session

You may have attended a session earlier this summer and if so, you do not need to repeat the session unless you would like to refresh on the process.

If not, Kelly@SMU would like to invite you and other SMU staff on your team involved with hiring temporary employees to a Hiring Manager Informational Session.

These sessions provide an overview of the new relationship and the processes for placing requests for temporary staff, and answer any questions and/or concerns you may have. It is extremely important that you make every effort to attend one of these meetings.

Sessions are scheduled on the following dates and times:

Wednesday August 31 4:00-5:00 pm HTSC Portico BCD
(3rd level)
Wednesday Sept 7 3:00–4:00 pm HTSC Forum
(1st level)

No RSVP is requested.

Questions may be directed to Leigh Wilson, SMU’s on-site Kelly representative located in the HR Office at leighw@smu.edu  or 8-3166 or you may contact HR’s Talent Management Team at RecruitU@smu.edu.