The asset management module in STABLE will be used to capture existing and new equipment, building or technology assets. This process will track asset data as well as warranty and repair information. This could be parts of an HVAC system in a building or the overhead projector installed in a classroom. Assets can be varying sizes and serve a range of purposes but they all affect the performance of the campus.
Tracking the warranty information in the same system with the assets and work orders will enable each department to know when a work order is submitted on the equipment if it should be fixed by our team or submitted to the vendor holding the warranty. Optimizing repairs with warranties can save a considerable amount of money for the university.
In addition to repairs, the asset management module will allow us to forecast expenses based on replacement lifecycles. For example, there are rules in place determine the lifecycle of a computer, classroom equipment, and other tools. We will be able to forecast upcoming replacement costs and better plan for the replacement of critical systems before they reach end of life.
The asset management tool also allows us to assign preventive maintenance schedules to each asset. These preventive maintenance schedules prompt our teams to check the equipment at the industry standard frequency to ensure they are performing optimally. All of these components of asset management combine to maximize our use and the longevity of equipment on SMU’s campus.