Physical Security

Physical-Security2by George Finney

Physical Security – Technology can only help us so much when it comes to protecting University owned assets.  People are always our first line of defense.  This means not leaving your laptop unattended at a coffee shop or in your car overnight.  It also means locking your filing cabinets at night or putting sensitive files back into a locked cabinet when they are no longer needed.

Online Training is available for SMU faculty and staff in Courses.SMU.

For more information about Information Security and Security Awareness Training, visit smu.edu/infosec.

Faculty and Staff—Work at Home Software

microsoft-apple

by: Rachel Mulry

Did you know that faculty and staff can purchase select Microsoft and Adobe products at a significantly reduced cost for a home computer?  The following titles are available: Microsoft Office 2011, Office 2013, Windows 7 (upgrade), Windows 8 (upgrade), and the full Adobe Creative Cloud suite. This software is only available while you are an active Faculty or Staff member and must be removed when you leave the University.

To purchase your copy, visit http://smu.onthehub.com.  You will need to register using your SMU email address in order to receive the discount.  Please note: the Help Desk has several copies of Office 2011, Windows 7 and Windows 8 for purchase. These are at a reduced cost and available while supplies last.

For more details, visit http://www.smu.edu/BusinessFinance/OIT/Services/SoftwareLicense

Sensitive Information

Sensitive-Informationby George Finney

The University requires a large amount of sensitive information in order to keep running.  From needing banking information in order to pay employees or requiring social security numbers in order to provide loans to our students, this information is necessary for our day-to-day business.  Just remember: if you don’t need it, don’t ask for it.  If you do need it, be mindful of where the data is going when it leaves your hands.

For more information about Information Security, visit smu.edu/infosec.

Password Protection

Password-Protection

by George Finney

Password Protection – For accounts that may give you access to sensitive information, you should have a stronger password than personal accounts like Facebook.  If you suspect it has been compromised or shared with someone else, change it!  SMU requires you to change your password every 6 months just in case your password has been compromised and you don’t know it, but you are always the best judge of how to protect your password.

For more information, visit smu.edu/infosec.

No More Clunky Documents

Whether you are working on a thesis or a project report, any lengthy document can be cumbersome to work with.  Two new enhancements to Word 2013 that I really find useful are the ability to expand and collapse headings and to set collapse by default.

New Features in Word 2013When you hover over a heading within your document you’ll see the triangular Expand/Collapse button. You can open or close that heading just by clicking on the button.

Expand_Collapse W2013

To expand or collapse all the headings in your document, right click a heading and choose an option from the Expand/Collapse menu.

 

If you want, you also have the ability to set the default to open in a collapsed mode. Once you have your cursor placed in a heading, navigate to the Home tab. In the Paragraph section select the Paragraph Settings button (#1).  Then, select the Collapsed by default option (#2) and click OKparagraph dialog boxViola! You should now have a document that is much easier to work with and looks something like the example below.

CollapsedIf you would like a tour of Office 2013 and learn a few shortcuts like these, come join my webinar on Sept 26 or Oct 30.