Elevating Inside.SMU to SharePoint in the Cloud

As part of OIT’s efforts to improve services across campus, Inside.SMU, our internal collaboration platform, will be moved to Microsoft’s SharePoint in the Cloud service.

Sharepoint OnlineThis change allows us to offer the latest version of SharePoint (the underlying software that ran Inside.SMU) to campus. It also provides you with additional features and a more reliable means of file storage and collaboration.

In the coming weeks, departments across campus will receive information on when their department’s data within Inside.SMU will be moved to the cloud. Usually, no action is needed on your part. If action is required, you will be notified by an OIT representative.

lyndaCampus Adoption on Campus Increases

lynda.comWhen we at OIT introduced lyndaCampus in late 2015, we were excited to begin offering a new way to learn about all kinds of business and creative skills and software. Turns out, you were just as excited!

As of April 1, almost 800 people ranging from students, faculty, and staff have logged into Lynda.com. On top of that, over 15,000 videos have been viewed, totaling around 11,00 hours of online training reviewed since Lynda.com was first offered.

Out of all those hours of viewing, here are the top courses overall that have been viewed in Lynda. Maybe some may be of interest to you the next time you log in.

  1. Foundations of Programming: Data Structures
  2. Cisco Certified Entry Networking Technician Essential Training
  3. Up and Running with Canvas 2015
  4. Interactive Data Visualization and Processing

 

Inside.SMU moving to SharePoint Online

App_Icon_Sharepoint_90x86[1]OIT is  happy to announce that Inside.SMU, our on-campus collaboration tool, is moving from an onsite Microsoft SharePoint server to a Microsoft-hosted SharePoint in the Cloud service. This upgrades our SharePoint software to the latest version automatically. On top of that, we also will have greater storage and backup capabilities. Most existing sites within Inside.SMU can be moved over to the new system with ease. We are working with primary stakeholders to design a roadmap for a final switchover sometime before the end of Q2.

Even though the functionality of SharePoint remains the same, some features have been renamed and moved around. The new version will also have a look-and-feel that is reminiscent of Office 365 and Office 2016. In preparation for the conversion to the cloud service, OIT will be offering a webinar for current users interested in learning more about how the new system will function and the new features. The webinar will take place on February 26 at 2PM. Visit our upcoming workshops page to register.

 

Winter Break Brings New Classroom Upgrades to Campus

During the winter break, our Classroom Support team was hard at work to make sure classrooms in need of technology upgrades were ready for the new semester. As semesters go by, heavily used equipment becomes less reliable and older technology requires replacement to keep classrooms functional.

Almost forty classrooms received upgrades over the break with improvements including new projectors, enhanced functionality, revamped control systems and more. Here are a few examples of the work that’s been completed across campus:

  • Annette Simmons:  New projectors in 138, 144 and 218.  New lamps in 221 and 213.
  • Dedman Life Science: New projectors in 110, 127, 128, 129, 130 and 131.
  • Clements Hall: New projectors and control systems in G16, G18, 120, 126, 225, 324, 325, 326 and 334.  New computers installed in 225, G18, 326 and 334.
  • Dallas Hall: New control systems in 120, 137 and 138.
  • Umphrey Lee: New power control in 233.
  • Owens Arts Center: New power control in B150 and 2020.
  • Hyer Hall: TV/wall monitor installed in G21.

These repairs and improvements are just a small portion of the larger mission to update all classrooms on campus for a more consistent experience for faculty and students. As always, if you have any questions regarding the operation of classroom equipment, feel free to contact the IT Help Desk at 214-768-4357. If there is an immediate technical problem with the classroom, a support representative will be dispatched to your location and should arrive within five minutes.

Holiday Help? Information About the Coming Break

snowflakesAs the winter holidays approach, everyone is gearing up to take well-deserved rest and time with their friends and family. During the winter break OIT will be closed; therefore tickets and e-mails will not be processed as they normally are during regular business. If you need any emergency assistance during the break, call the Help Desk line at 214-768-4357 to be directed to our emergency line which will page the OIT employee that is on-call.

When you get ready to leave campus for the break, consider saving energy by shutting down your computer completely before you leave. Keep in mind that you will not be able to remote into your machine when it’s turned off.  So keep it on if you expect to access your computer while away.