SMU’s Zoom video conference service allows users to record meetings and classes either locally or temporarily to Zoom’s Cloud Video Storage System itself. While Zoom’s Cloud Video Storage System recording capabilities provide easy convenience for Zoom users, cloud recordings should be transitioned quickly to appropriate university storage and sharing systems. Effective Wednesday, July 1, 2020, Zoom cloud recordings will be stored in the cloud for no more than 30 days, after which they will be automatically deleted.
SMU’s use of Zoom’s Cloud Video Storage System was never, and is not, intended to provide persistent hosted storage for sharing or playback. The cloud recording feature is intended to accommodate easy recording and transcoding of recorded content directly to Zoom’s service—so that centrally-managed teaching machines will not have to be committed to those tasks. Recordings should be downloaded and then shared using the Canvas LMS and/or Panopto for online course content. YouTube is another alternative for departmental content or webinar recordings. For archiving or persistent storage, we recommend Box@SMU.
Starting July 1, 2020, Zoom cloud recordings will be retained for no more than 30 days, after which they will be automatically deleted. Accounts with recordings will receive an email warning seven days before temporarily stored recordings will be removed.
If you require any assistance migrating Zoom cloud recordings to an appropriate SMU storage and/or distribution system like Canvas/Panopto, please contact the IT Help Desk at 214-768-HELP (4357) or firstname.lastname@example.org.