Appspace in the Cloud

Appspace to move to the Cloud in November

Appspace logoAs many of you are well aware, the license for our Appspace digital signage expires at the end of this month. In reviewing the usage of digital signage on campus and the expense of support and maintaining the on-premises server, it was decided that moving to Appspace’s cloud environment would be not only more cost-effective but also provide more benefits to the campus, such as our digital signage environment being always up-to-date with the latest features and not requiring Adobe Flash. We have received an extension to our on-premise Appspace to allow time for the move.

Moving to the Appspace Cloud

We have contracted with Appspace to help with the migration to the cloud. We are currently targeting the week of November 5, 2018, for this migration to take place. During this time, any updates to your digital sign will not appear on the cloud version. We will send a reminder before the migration begins and, of course, once it is completed.

Once the migration is complete, you will be invited to the new cloud environment and we will manually redirect your digital sign to the new cloud URL.

Before the Migration

While Appspace will be helping, we will need to do some work on our end to ensure a smooth transition to the cloud. In reviewing our Appspace environment, we have found that we have over 250 Sign applications for only 130 players.  We know several players use the same content, and that is fine, but we would like to remove any old, unused, or test signs out of the environment before we do the migration.

To delete an unused sign:

  1. Click on the sign name in the signs list.
  2. Click Settings.
  3. From the Setting tab, click on the Delete sign hyperlink.
  4. In the Confirmation popup, click OK to delete your sign.
  5. Repeat as need.

Instructions with images of this process are available at

Over the next two weeks, will be following up with users in your area to assist with this process, if needed, and confirm the sign applications you will want transferred to the cloud.

But, I don’t use Appspace

Also, we will be confirming if you still need access to Appspace. If you no longer manage an Appspace digital sign and would like to be removed from the digitalsigns list and all future emails, please contact IT Help Desk at and your name will be removed from this list and your access to Appspace will be also removed.

Thank you for you help and we look forward to the new Appspace.

If you have any questions about Appspace, please feel free to contact the IT Help Desk at 214.768.HELP (4357) or

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Ian Aberle

Ian Aberle an Adobe Creative Educator and the Senior IT Communications Specialist and Trainer for OIT. Since 1996, he has helped the SMU community use technology and implement digital and web media through managing the SMU STAR Program and now as part of OIT's Customer Service Team. In his free time, Ian enjoys photography and road trips with his family.