Training Requirements for Student Workers
Did you know that student workers (both undergraduate and graduate) are required to complete two training tutorials upon employment and to refresh on these topics at scheduled intervals?
The following tutorials are automatically assigned after student workers begin their first day of employment and their employment information is recorded in my.SMU:
- Data Security and Privacy (no refresh requirement) per SMU’s Chief Security Officer
- SMU Program for the Protection of Minors: Recognizing and Reporting Child Abuse; per SMU Policy 7.26 (two year “refresh” requirement)
Student workers are notified via email to their SMU email account that the training has been assigned. The email contains a link to access the training with SMU’s single sign on (SSO) feature. Email reminders are sent every two weeks until the training is completed.
Students should complete these training assignments as soon as possible after beginning employment and should be paid for the time required to complete the training.
If you supervise student workers, please ensure they are aware of the training requirement and that they have completed the training in a timely manner.
Students with previous work engagements with SMU will not be reassigned training until they has passed the refresh timeline outlined above. To ensure training is complete ask your student to log into the training platform and print a certificate of completion to verify they have completed the training. Compare their last completion date to the refresh scheduled and make note if they will be reassigned during the employment with your department. Refresh assignments are automatically made by the system and your student worker should complete these as soon as possible and provide you with the certificate of completion for your records.
Questions may be directed to DevelopU@smu.edu.
Requests for FERPA training for students who will required access to student records for the work responsibilities should be forwarded to the OIT Help Desk at help@smu.edu. A Help Desk representative will make the training assignment, monitor completion and grant access to student records upon completion of the training. The refresh schedule for FERPA is every three years.
