Human Resources

Important reminder from HR regarding overtime pay

As the new academic year begins, SMU Human Resources reminds faculty and staff members about federal regulations regarding overtime pay for non-exempt (hourly) employees.

Under the Fair Labor Standards Act (FLSA), non-exempt employees must receive overtime pay for hours worked in excess of 40 hours a workweek. The overtime rate is one and one-half times the regular rate of pay. This overtime requirement may not be waived.

Non-exempt employees and their managers should be aware of this requirement and accurately record and submit any overtime hours or fractional hours. Employees and managers are urged to discuss in advance the need for overtime work and to adjust workloads to maintain a regular workweek, if possible. If an employee works overtime, it must be recorded and properly compensated.

For more information

If you have questions about the overtime requirement, please contact Human Resources at smuhr@smu.edu.

Learn more about University policies regarding wages and overtime, Policy 3.64 and Policy 9.18, in the University Policy Manual.

The U.S. Department of Labor has information about the Fair Labor Standards Act (FLSA) at https://www.dol.gov/whd/overtime_pay.htm, including frequently asked questions about overtime pay, https://www.dol.gov/whd/flsa/faq.htm.

By | 2018-09-18T11:53:52+00:00 August 29, 2018|Categories: News|Tags: , , |

SMU Human Resources shares the latest on the ePerformance management system

Eperformance icon at MySMU

Look for the Performance Management section in Employee Self-Service at My.SMU.

SMU’s ePerformance performance management system is now available for all benefit-eligible University staff members, including postdoctoral fellows.

Within the ePerformance module in My.SMU, employees may:

  • set goals that are specific and measurable for important work projects
  • understand the context of the work they do in relationship to the strategic goals of the department, their division and the University’s strategic plan
  • host meaningful conversations with their manager about the work they do.

Goals may be adjusted as necessary based on new information and/or new work priorities.

The format provides for three formal checkpoints during the performance year:

  1. Creating goals: The employee and the manager come to agreement on the work to be done and the specific measures that will indicate the work is successfully completed, so there are no surprises.
  2. Mid-year review: an opportunity for an informal conversation about what is working well, what isn’t, obstacles encountered and course corrections.
  3. Annual review: Formal feedback is provided in the system via the employee self-evaluation and the manager evaluation. This information is used to host the annual review conversation and to inform goals for the upcoming performance year. One change is that employees and managers will now rate themselves on the work that they do as well as on SMU’s core competencies.

Ongoing performance management means that goals are created when the work is identified, not just at the beginning of the performance year. Goals may even carry over to the next performance year if the work is not completed during the current performance year. Managers may also distribute goals to other team members who can support completion of the work.

Employees should set simple goals that are specific, measurable, and prioritize important work so that the employee has a clear understanding of what needs to be accomplished. Entering goals into the system helps to ensure that both employee and  manager are in agreement about the work to be accomplished.

Within the performance document, the left navigation panel includes a list of important dates tailored for each school and division. Senior leadership will share important timelines specific to your area. Talk with your manager about these dates to ensure you understand the timing for your mid-year and annual reviews.

> Learn more about ongoing Performance Management at smu.edu/hr

SMU to offer new training on harassment and discrimination prevention

SMU is committed to maintaining a work and learning environment free from discrimination and discriminatory harassment, including sexual misconduct and sexual assault. In keeping with this commitment, the University has made arrangements for employees to participate in a new automated training program called “Harassment and Discrimination Prevention.”

The program outlines the current law on discrimination, the University’s policies and procedures for reporting discrimination, and recommendations for prevention.  The new tutorial updates and combines two tutorials that previously were offered, “Stop Harassment and Discrimination” and “Eliminating Campus Sexual Violence.”

All employees will be required to complete “Harassment and Discrimination Prevention” every three years.  Employees will be notified of their assignment date by email from SMU’s training vendor with instructions on how to access the tutorial online.  Employees will have 90 days from date of assignment to complete the course.  The non-supervisor version of the program takes approximately 60 minutes to complete while the supervisor version takes approximately 90 minutes.  The self-paced module may be paused and restarted until completion.

Questions about this tutorial may be directed to the Department of Human Resources (HR) at DevelopU@smu.edu. Questions about SMU’s nondiscrimination policies and procedures can be directed to the Office of Institutional Access and Equity (IAE) at accessequity@smu.edu.

By | 2018-02-20T17:04:32+00:00 February 20, 2018|Categories: News|Tags: , |

University to provide update on staff compensation study in January 2017

In March 2016 SMU launched a staff compensation study to ensure that the University’s job titles are aligned with the work that is performed by staff members. The study is being conducted by SMU’s Department of Human Resources and consultants from the firm AON Hewitt. The project is in the final stages, and an update will be provided in SMU Forum in January.

The study has included a review of job descriptions, organizational charts and other descriptive information in order to create a titling and leveling framework for staff positions across campus.

Please contact SMU’s Department of Human Resources if you have questions.

 

Changes ahead as SMU rolls out 2017 Open Enrollment, Oct. 14-31, 2016

Benefits U logoMedical premiums will increase by two percent as SMU prepares for its 2017 Open Enrollment period. University faculty and staff members will be able to make benefits changes for 2017 from Friday, Oct. 14 to Monday, Oct. 31, 2016.

SMU Human Resources will hold several information sessions at Expressway Tower and SMU-in-Plano. Faculty and staff members are encouraged to attend and become more familiar with the University’s health plans. You may review your options online before your session.

> RSVP online for an “Understanding the SMU Health Plans” session

Notable among this year’s changes is the discontinuation of the University’s $1,000 deductible plan effective Jan. 1, 2017, originally announced in 2015. Benefits-eligible employees will have the opportunity to choose a new plan at the $2,000, $2,600 or $5,000 deductible levels.

All copays will remain the same for all plans in 2017, including Primary Care Physician (PCP) and specialist office visits as well as emergency room and Urgent Care Center (UCC) visits.

Get your flu shot for free during SMU’s Fall 2016 clinics

Prime Therapeutics, the University’s pharmacy benefits manager, is integrated with BlueCross BlueShield of Texas. Plan members have one customer service number and one online portal (BCBSTX) for all medical and pharmacy information. SMU’s DFW-area network of retail pharmacies include, but are not limited to, chains such as Costco, CVS, Kroger, Sam’s Club, Target, Tom Thumb, Walmart and Walgreens. In addition, many locally owned, independent pharmacies throughout the area, including compounding pharmacies, are included in the network.

The open enrollment period is the only opportunity for SMU employees to make changes to benefits elections for the coming year, unless you have a qualified life event such as marriage or the birth of a child.

For 2017 open enrollment, you must take action if:

  • You are currently enrolled in the $1,000 deductible medical plan. If you are, and don’t make a new election, you will be enrolled in the $2,000 deductible medical option.
  • You want to make other changes to your current coverage, including adding or dropping dependents (eligible dependents include legal spouses and children).

  • You want to participate in one or both of the Flexible Spending Accounts (FSAs) or the Health Savings Account (HSA) in 2016. You must re-enroll in the FSAs or the HSA even if you participated in 2016.

In order to comply with the reporting requirements of the Affordable Care Act (ACA), a Social Security number (SSN) is required for every individual enrolled in the SMU Medical Plan. If you have a spouse or dependent child enrolled in the plan, it is important that you enter a SSN for each.

> Find more information in SMU’s 2017 Benefits Guide

SMU uses a secure online open-enrollment application available through My.SMU.edu. To make your benefits elections for 2017:

  • Enter your My.SMU.edu user ID and password as you normally would to review your pay statement.
  • Click Benefits in the Employee Self-Service navigation on the right, then choose Benefits Enrollment to access your personalized Open Enrollment record.
  • Be sure to read all instructions carefully before making elections for 2017.

You will receive a confirmation statement summarizing your 2017 benefits elections in early December 2016.

> Learn more from the SMU Human Resources homepage: smu.edu/hr

By | 2016-10-12T16:59:11+00:00 October 12, 2016|Categories: News, Save the Date|Tags: , , , , , |

2016 SMU HR Fair focuses on ‘Healthy Choices – Healthy U’

Stock photo of 'Good Health This Way' highway signLearn more about your 2017 open enrollment options and a variety of other SMU benefits at the University’s 2016 Human Resources Fair Tuesday, Oct. 4.

Representatives for SMU’s retirement programs and health and savings plans will be on site from 10:30 a.m. to 1:30 p.m. in the Hughes-Trigg Student Center lower level.

This year’s HR Fair feature the following vendors, campus departments and programs:

Benefits

  • BenefitWallet – Health Savings Accounts
  • Blue Cross Blue Shield of Texas – Medical/Dental Plans
  • Compass Health Services – Health Pros
  • LegalGUARD/PrivacyArmor – Group Legal/Identity Protection
  • Magellan – Employee Assistance Program
  • Prime Therapeutics
  • The Standard – Life Insurance/Disability Plans
  • Transamerica – 403(b) Retirement Plan
  • VSP – Vision Plan

SMU

  • Continuing and Professional Education
  • Dedman Center for Lifetime Sports
  • Office of Information Technology
  • Office of Institutional Access and Equity
  • Parking and ID Card Services
  • Payroll Department
  • SMU Faculty Club
  • SMU Faculty & Staff Giving Campaign
  • SMU Staff Association
  • SMU United Way
  • Tuition Benefits
  • Wellpower

Other vendors

  • Dallas Area Rapid Transit (DART)
  • North Texas Tollway Authority (NTTA)
  • Zipcar

Chair massages will be available from the SMU Department of Recreational Sports’ licensed massage therapists.

In addition, free flu vaccinations are available at the HR Fair for all benefit-eligible faculty, staff, retirees and retiree spouses. Bring your SMU ID card and visit the Dr. Bob Smith Health Center website for information on how to shorten your wait.

> Visit SMU Human Resources online: smu.edu/hr

Premiums and plan options remain stable as SMU prepares for 2016 Open Enrollment, Oct. 12-31, 2015

Benefits U logoPremiums for medical, dental and vision coverage will remain unchanged as SMU kicks off its 2016 Open Enrollment period. University faculty and staff members will be able to make benefits changes for 2016 from Monday, Oct. 12 to Saturday, Oct. 31, 2015.

The open enrollment period is the only opportunity for SMU employees to make changes to benefits elections for the coming year, except for qualified life event changes.

> 2016 Key Benefits Changes from SMU HR

For 2016 open enrollment, you must take action if:

  • You want to make changes to your current coverage, including adding or dropping dependents.
  • You want to participate in one or both of the Flexible Spending Accounts (FSAs) or the Health Savings Account (HSA) in 2016. You must re-enroll in the FSAs or the HSA even if you participated in 2015.

If you do not make any changes during open enrollment, your 2015 elections will continue for the upcoming calendar year, except for contributions to the FSAs and the HSA.

In order to comply with the reporting requirements of the Affordable Care Act (ACA), a Social Security number (SSN) is required for every individual enrolled in the SMU Medical Plan. If you have a spouse or dependent child enrolled in the plan, it is important that you enter a SSN for each.

SMU will continue to offer $1,000, $2,000, $2,600 and $5,000 deductible options for 2016. Premiums for all University plans will remain the same as in 2015.

Effective Jan. 1, 2017, SMU will no longer offer the $1,000 deductible medical option. If you enroll in this option for 2016, you will need to choose a new option for 2017.

All copays will remain the same for all plans in 2016, including Primary Care Physician (PCP) and specialist office visits as well as emergency room and Urgent Care Center (UCC) visits.

> Find more information in SMU’s 2016 Benefits Guide

Prime Therapeutics, the University’s mail-order pharmacy provider, is integrated with BlueCross BlueShield of Texas. Plan members have one customer service number and one online portal (BCBSTX) for all medical and pharmacy information. SMU’s DFW-area network of retail pharmacies include, but are not limited to, chains such as Costco, CVS, Kroger, Sam’s Club, Target, Tom Thumb, Walmart and Walgreens.

In addition, many locally owned, independent pharmacies throughout the area, including compounding pharmacies, are included in the network.

Get your flu shot for free during SMU’s Fall 2015 clinics

Catapult Health will continue to administer wellness screenings for SMU employees. More information will be provided in the coming weeks.

SMU uses a secure online open-enrollment application available through My.SMU.edu. To make your benefits elections for 2016:

  • Enter your My.SMU.edu user ID and password as you normally would to review your pay statement.
  • Click Benefits in the Employee Self-Service navigation on the right, then choose Benefits Enrollment to access your personalized Open Enrollment record.
  • Be sure to read all instructions carefully before making elections for 2016.

You will receive a confirmation statement summarizing your 2016 benefits elections in early December 2015.

More information on vendors and plans will be available at SMU’s 2015 Human Resources Fair, 10:30 a.m.-1:30 p.m. Wednesday, Oct. 14 in the lower level of Hughes-Trigg Student Center. Meet representatives from BCBSTX, Prime Therapeutics, VSP, Transamerica and other vendors, and get your free flu shot.

> Check in at SMU’s 2015 HR Fair Wednesday, Oct. 14

Nomination deadline for Staff Recognition, Loretta O’Reilly Hawkins Awards extended to Feb. 6, 2015

UPDATE: The SMU Staff Association has announced an extension of the deadline for staff award nominations to 5 p.m. Friday, Feb. 6, 2015.

Originally published Monday, Jan. 26, 2015.

Loretta O'Reilly Hawkins

Loretta O’Reilly Hawkins

The SMU Staff Association is accepting nominations for the 2014 Presidential Staff Recognition Awards and Loretta O’Reilly Hawkins Award until 5 p.m. Friday, Jan. 30, 2015.

The Presidential Staff Recognition Awards “recognize the contribution and excellence of staff employees to SMU,” and the nomination and selection process is managed by the Department of Human Resources.

The awards will be presented at the 2015 Staff Recognition Ceremony scheduled for 10 a.m. Thursday, March 5. Each Presidential award includes a $1,000 cash prize, and each carries unique criteria:

  • The Gretchen C. Voight New Employee Excellence Award, given to a staff member who has been with SMU for 1 to 3 consecutive years.
  • The Continuing Excellence Award, given to a staff member who has been with the University for 4 or more consecutive years.
  • The Outstanding Leadership Award, given to a staff member who supervises 1 or more benefit-eligible employees and who “demonstrates exceptional leadership ability within his or her unit or across the University.”
  • The Innovation Award, given to a staff member whose “creative, innovative ideas … significantly improve a work process or system or greatly increase the efficiency of an operation or unit.”

> Review the criteria for the Presidential Staff Recognition Awards

The Loretta O’Reilly Hawkins Award is presented by the SMU Staff Association to permanent full-time employees “who have exemplified the qualities and characteristics of Loretta O’Reilly Hawkins as a member of the University community by demonstrating integrity, productivity and devotion to SMU and family.”

The award was endowed by Dallas E. Hawkins II to honor his mother and her life as well as to benefit the university she served as a staff member from 1924 to 1961.

> Learn more about Loretta and about the award bearing her name

Hawkins Award nominees must have been permanent, full-time SMU staff employees for at least 5 five years as of the month of the nomination deadline and be in good standing with the University. The award includes a cash prize of $1,500.

Students, supervisors, employees, co-workers and colleagues are welcome to submit nominations for all awards. Honorees will be named at the 2013 Staff Recognition Ceremony Tuesday, Feb. 12.

Find lists of past Presidential and Hawkins award winners

Send Presidential Staff Recognition Award nominations to SMU Human Resources, to the attention of Rebecca Sampson, SMU Box 232. Loretta O’Reilly Hawkins Award nominations may be sent to Staff Association President Darrah Rippy, SMU Box 181. Mark all nomination materials confidential.

Download Presidential Award criteria and nomination forms from SMU Human Resources
Find Loretta O’Reilly Hawkins Award criteria and nomination forms at the Staff Association homepage

Online training for SMU faculty and staff on recognizing, reporting and preventing discrimination, sexual violence

SMU has arranged for all faculty and staff members to participate in two online tutorials on recognizing and reporting discrimination and sexual violence.

The two self-paced courses, offered through training vendor LawRoom, take about one hour to complete. All faculty and staff members will receive an e-mail from LawRoom within the next several days with instructions on how to access the tutorials.

The University has set a Jan. 31, 2015 deadline for completion of the courses.

The training initiative was announced in the following e-mail message from SMU President R. Gerald Turner dated Monday, Nov. 17, 2014:

Dear SMU faculty and staff:

SMU is committed to maintaining an inclusive work and academic environment that is free from all forms of discrimination and discriminatory harassment, as outlined in the University’s Statement of Nondiscrimination (see below).

It is important that all employees understand their rights and responsibilities under the law and SMU’s nondiscrimination policies. Therefore, the University has arranged for every employee to participate in two new online educational tutorials that focus on these issues.

The first tutorial outlines the law on discrimination against groups protected by federal statutes, including Title IX of the Education Amendments, Title VII of the Civil Rights Act, the Age Discrimination in Employment Act, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act and the Equal Pay Act. The tutorial explains the University’s policies and procedures for addressing and reporting such discrimination.

The second tutorial will help employees learn more about recognizing, reporting and preventing sexual violence. Topics covered include the Campus Sexual Violence Elimination (SaVE) Act, sexual assault, dating and domestic violence, stalking, assisting victims and survivors, and bystander intervention strategies.

Within several days, you will receive an email from SMU’s training vendor, LawRoom, with instructions on how to access the tutorials online. The self-paced modules are approximately one hour long and may be paused and restarted until completion. I found this feature to be particularly helpful when I took the training. The deadline for completing the training is January 31, 2015. However, I encourage you to review the tutorials as soon as possible to benefit from this important information.

Questions about accessing the tutorials may be directed to the Department of Human Resources at DevelopU@smu.edu.

If you have questions about SMU’s nondiscrimination policies and procedures, please contact the Office of Institutional Access and Equity (IAE) at 214-768-3601 or accessequity@smu.edu, or visit IAE online at smu.edu/IAE. You can find more information about sexual misconduct policies, resources and prevention on SMU’s Live Responsibly website, smu.edu/LiveResponsibly.

Thank you for your participation in this training. By being informed about these important issues, all of us can contribute to our community’s safety and well-being, and promote a respectful and welcoming environment for all community members.

Sincerely,

President R. Gerald Turner

SMU Statement of Nondiscrimination

SMU will not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status. SMU’s commitment to equal opportunity includes nondiscrimination on the basis of sexual orientation and gender identity and expression. The Executive Director for Access and Equity and Title IX coordinator has been designated to handle inquiries regarding the nondiscrimination policies.

Check in at SMU’s 2014 HR Fair Wednesday, Oct. 15

Stock image of 'Good Health, This Way' freeway signVendors from SMU’s medical, legal, life insurance and retirement plans will be on hand to discuss your options at the University’s 2014 Human Resources Fair on Wednesday, Oct. 15.

You can learn more about health and savings plans, as well as the new LegalGUARD and PrivacyARMOR option, from 10:30 a.m.-1:30 p.m. in the Hughes-Trigg Student Center Ballrooms.

Flu shots will be available at the SMU Health Center station, and therapists from Dedman Center Recreational Sports will be on hand to provide chair massages. In addition, fitness instructors from the Center will give demonstrations of GroupX classes in Small Group Training, Zumba, Boot Camp and yoga.

Visitors can also check out Centennial Hall, the interactive exhibit in the Hughes-Trigg lower level featuring high points in SMU history and spotlighting faculty, staff, student and alumni excellence.

Visit SMU Human Resources online

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