Weather: SMU, SMU-in-Plano closed Thursday, March 5, 2015

SMU and SMU-in-Plano are closed Thursday, March 5, 2015, due to inclement weather.

The University continues to monitor the weather and will post updates at and on Twitter and Facebook.

Dining services will be available even when the University closes because of inclement weather. Arnold Dining Commons and RFoC at Lee are open for breakfast. For information about hours of operation for SMU Dining Services, please visit or

Central University Libraries – including DeGolyer, Fondren and Hamon Arts – will be closed. Please check for any schedule changes on the CUL homepage at

> Learn more about SMU’s Inclement Weather Policy at

Weather: SMU and SMU-in-Plano closed Monday, Feb. 23, 2015

SMU and SMU-in-Plano are closed Monday, Feb. 23, 2015, due to inclement weather.

The University continues to monitor the weather and will post updates at and on Twitter and Facebook.

Dining services will be available even when the University closes because of inclement weather. For information about hours of operation for SMU Dining Services, please visit or

In addition, Fondren Library expects to be open from 8 a.m. to 6 p.m. when the University closes for inclement weather. Please check for any schedule changes on the Central University Libraries homepage at

> Learn more about SMU’s Inclement Weather Policy at

New SMU ID cards represent new approach to campus security

Designs for new SMU ID cards 2014For the first time in nearly a decade, SMU will issue a new form of ID card for campus access – and users have the option to choose their own best look for the new-look identification.

Students, faculty and staff members may visit to upload the passport-style photo of their choice – headshot, face forward, solid background – for the new, high-tech ID cards that will be issued during the summer. The deadline for submitting a new photo is Tuesday, April 22, 2014.

If you’re happy with your current photo, you may keep it. Your new ID card will be issued automatically.

The cosmetic changes are being driven by a new approach to building security, says Alison Tweedy, senior director, Campus Services. The University plans to equip campus buildings with proximity readers that activate with a wave or a tap rather than a swipe from an ID card. The new SMU data center and Residential Commons buildings, as well as the renovated Moody Coliseum, already have these readers or will install them before opening.

“That means we have to get the right kind of card into people’s hands,” Tweedy says. The new IDs are equipped with radio-frequency identification (RFID) chips about the size of a grain of rice, similar to those used in U.S. passports since 2007. The cards remain the same size and thickness as their non-RFID-equipped counterparts and will still fit into a standard-size card wallet, Tweedy says. “They will also be much more difficult to duplicate than in the past,” she adds.

Additionally, the new IDs will have public safety information printed on the back and distinctive new designs that instantly differentiate student cards from faculty/staff cards. “The new look is really exciting, and it’s a great opportunity for SMU to get its brand out there,” Tweedy says.

The cards will no longer have printed bar codes, but they will still have a magnetic swipe strip for use with meal plans and Pony Express cash.

Campus Services beta-tested the system in December 2013 with ID cards issued for occupants of Moody Coliseum and the data center. “Our goal is to have the new cards in all faculty and staff hands in June,” Tweedy says. Each individual will receive an activation code with the new ID card and must activate them as they would a credit card.

AARO students will receive new cards in July; all students enrolled for the Fall 2014 term will have new cards before the start of the academic year.

More on the new ID cards and campus security features will appear in future SMU Forum posts.

> Upload your photo at

Campus law enforcement accreditation team to visit SMU

An invited team of assessors from the International Association of Campus Law Enforcement Administrators (IACLEA) will examine all aspects of SMU Police Department policy, procedures, management, operation and support services in September, SMU Police Chief Rick Shafer announced today.

The visit, scheduled for Sept. 22, 2013, is part of a voluntary accreditation process by which the assessment team verifies that the SMU Police Department meets IACLEA’s standards. IACLEA accreditation is a highly prized recognition of campus public safety professional excellence, Shafer said.

The SMU Police Department must comply with 203 different IACLEA standards to achieve accreditation. “It’s important to us to adhere to industry standards and to be familiar with the latest and most effective law-enforcement techniques,” Shafer said. “Outside assessments such as the accreditation process help to confirm our status as a leading-edge police department.”

As part of the accreditation process, University community members, agency employees and the public are invited to offer comments. Individuals may give telephone comments directly to the assessment team at 214-768-0803 from 8-11 a.m. Monday, Sept. 23.

Written comments about the SMU Police Department’s ability to comply with the accreditation standards may be submitted to IACLEA Accreditation, 342 North Main St., West Hartford CT 06117-2507.

All comments must address the department’s ability to comply with IACLEA standards. A copy of the standards is available for viewing at the SMU Police Department, located at 3128 Dyer St. on the SMU campus. To view the standards, please contact SMU Police Sgt. Brian Kelly, accreditation manager for the SMU Police Department, at 214-768-1577.

The assessment team is composed of experienced campus law enforcement professionals from outside of Texas. The assessors are Capt. Gary Heller, Amtrak Police Department, team leader; and Capt. John K. Jacobs, University of Richmond.

The assessors will review written materials, interview individuals, and inspect facilities where compliance can be witnessed. Once they complete their review, they will report back to IACLEA, which will decide if the SMU Police Department will receive renewed accredited status, Kelly said.

Accreditation is for four years, during which the department must submit annual reports attesting to continued compliance with those standards under which it was initially accredited.

> Visit the SMU Police Department online

Campus Alert: Possible gas leak on main campus

LAST UPDATE, 11:05 a.m., Tuesday, Sept. 11: Evacuation lifted for northeast area of main campus near Airline and Dyer. Normal operations, including all classes, are being resumed following a report of a possible gas leak.

UPDATE, 10:15 a.m., Tuesday, Sept. 11: Buildings in the NE quadrant of campus near Airline & Dyer, including fraternity houses as well as neighborhood residences, have been evacuated as a precaution. Please avoid the area.

There is a possible gas leak near the 3000 block of Dyer Street at Airline Road on the main campus. Dawson Service Center, the Service House and Embrey Engineering Building are being evacuated.

Students, faculty, staff and visitors are asked to avoid the area.

President Turner reaffirms SMU’s commitment to campus safety

In the wake of recent allegations of serious wrongdoing by personnel at other colleges and universities, SMU President R. Gerald Turner has reaffirmed SMU’s commitment to promoting a safe and healthy environment for community members and visitors of all ages.

In an e-mail dated Nov. 30, 2011, Turner asked all individuals to become familiar with their duty to report suspected child abuse or neglect, and with the steps to report illegal or fraudulent activity of any kind:

In view of the troubling allegations of wrongdoing involving officials at institutions of higher education, all of us in the academic community must remind ourselves of our obligation – both legally and morally – to report any illegal behavior or fraudulent activity to appropriate authorities.

With regard to the safety and well-being of children who may visit our campus, I urge you to visit the Office of Legal Affairs website to familiarize yourself with the duty under Texas law to report suspected child abuse.

Our “See Something, Say Something” initiative reflects SMU’s commitment to promote a secure and healthy environment through the sharing of information with law enforcement authorities. Reports of illegal behavior can be made to the SMU Police at 214-768-3333, or anonymously through the SMU TIPS line – 214-768-2TIP (2847). Of course, any emergency situation should be reported immediately to 911.

As you know, SMU crime alerts now are sent via e-mail. Please pay attention to these notices from “SMU Aware” so that you can remain informed. The University also issues campus trespass warnings to individuals who are perceived to be a threat. The SMU Police Department reports crimes to the Dallas County District Attorney’s office for prosecution.

Our vigilance and reporting responsibility also applies to suspected illegal activity involving possible fraud or financial wrongdoing at the University. SMU’s Fraud Reporting Program provides a mechanism to report improper or inappropriate acts not discovered through other means. The dedicated phone number is 214-768-9276, and you can visit for additional information.

Thank you for all you do to make this a welcoming campus in which students and visitors of all ages can enjoy our offerings of education and enrichment.

SMU takes steps to maintain copier hard-drive security

Copier control pad stock photoData security issues ranging from software bugs to social network privacy have made news this year – and one of the biggest stories has involved the ease with which sensitive data can be retrieved from office copiers.

Almost every copier manufactured since 2002 has a built-in hard drive. As the copier is used to copy, scan, fax, e-mail or print a document, an image of that document is stored on the hard drive. That image remains on the drive until overwritten by a subsequent job.

As a result, a copier hard drive may contain snapshots of pay stubs, Social Security information, insurance documents, birth certificates, bank records, credit card statements, income tax forms, confidential memos and other data that can be used for identity theft and other malicious purposes.

> CBS News: Digital Photocopiers Loaded With Secrets

SMU’s copier fleet, which is leased from ImageNet Inc., stores data on embedded hard drives during the normal course of machine usage. SMU’s Auxiliary Services, Mail Central and Office of Information Technology are working together to ensure any data stored on these drives is protected and the data is wiped from the drives as the copiers are retired.

Both Canon and HP – the manufacturers of the copiers SMU leases from ImageNet – have taken measures to protect the data on their hard drives. These measures range from using proprietary file systems on the hard drive to writing the data to the hard drive in noncontiguous space, making it difficult to retrieve and reassemble. Both machine providers also offer the ability to encrypt the data as it resides on the hard drive.

“The security and privacy of our information assets are our highest priority at SMU,” says Joe Gargiulo, SMU’s chief information officer. “Security is everyone’s responsibility, so it’s important that we work with all departments that have copy machines to make them aware of the potential vulnerabilities of copier hard drives.

“OIT has been diligently working with our copy machine vendor to ensure that the hard drives are encrypted, that they are protected from the Internet, and that the hard drives are erased before returning to the vendor.”

Departments should be aware of the issue as well, and report any suspicious individuals attempting to service a copy machine, Gargiulo adds.

As Mail Central coordinates the replacement of the University’s copier fleet, personnel are working closely with ImageNet to ensure each copier hard drive is wiped clean before the copiers are retired. ImageNet will provide SMU with a letter of certification for each copier as its hard drive has been wiped.

When new copiers are put in place, encryption will be enabled for each hard drive to ensure the data it contains is not recoverable if the drive is removed from the machine. In addition, the network connections to the copiers are being secured to ensure no one can gain access to the data on the drives through the network.

For more information on SMU’s copier program, contact Patrick Cullen, assistant director of auxiliary services, 214-768-3400.

> Visit the Office of Information Technology’s Information Security page
> Visit the Auxiliary Services homepage
> Visit Mail Central online