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Data Governance Committees Begin Assignments

In April, President Turner announced the creation of two new committees to address issues of data governance at SMU. The newly formed groups aid SMU’s transition to a more enhanced data informed institution by addressing data policy issues, common terminologies, data sharing and access, and business processes surrounding the input, maintenance, extraction, and reporting of university data holdings.

The transition to better University-wide data practices will be shepherded by the Data Governance Steering Committee (DGSC) and the Data Goverance Committee (DGC). Both committees gathered for an inaugural meeting on May 25 for an introduction to the new role of data goverance at SMU.

The DGSC includes senior administrators from across campus who will discuss overarching data needs and challenges at SMU to improve decision making. The committee is comprised of:

Patty Alvey – Assessment and Accreditation

Gary Brubaker – Guildhall

Adam Cebulski – Student Affairs

Daniel Eady – Provost

Julie Forrester – Provost

Charles Headley – DEA

Curt Herridge – OIT

Philip Jabour – Facilities

Paul Krueger – Faculty Senate

Ernie Barry – Budgets and Finance

Peter Moore – Provost

Toni Nolen – CUL

Jim Quick – Research

Doug Reinelt – Provost

Sheri Starkey – HR

Samantha Thomas – Institutional Access & Equity

Alison Tweedy – Campus Services

Wes Waggoner – Enrollment Management


The DGC includes data administrators and those with specific data management influence working to make decisions about definitions, quality and timelines. The committee is comprised of:

Vickie Bumgardner – Tax Accounting & Payroll

David Chambers – Student Affairs

Corey Clark – Guildhall

Edward Collins – Assessment and Accreditation

DeeDee Conway – Lyle

Joe Davis – Admissions

Pery Doan – OIT

Lane Duncan – OIT

Stephen Forrest – Enrollment Services

Kim Grace – Law

Clint Gilchrist – Controller

Duane Harbin – Perkins Theology

Susan Strobel Hogan – Student Affairs

Michael Hogan – Student Affairs

Tracy Horstman – Facilities

Chase Jenkins – Student Affairs

Shannon Lunt – Sponsored Research

Eric Macy – OIT

Margaret Mahoney – Simmons

Patricia May – Bursar

Gary Moskowitz – Cox

Dawn Norris – Student Affairs

Vinh Pham – Budget and Finance

Vinay Ramachandra – Institutional Research

Rhiannon Roark – HR

David Sedman – Meadows

Jie Sun – Dedman College

Zoltan Szentkiralyi – CUL

Sharla Walker – Financial Aid

Austin Westervelt-Lutz – DEA

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SMU Now Saving $20 Million Annually From OE2C

After a final group of cost savings was realized in FY17 in Procurement, the Office of Operational Excellence is pleased to announce that the University is now saving $20 million a year as a result of Operational Excellence for the Second Century (OE2C) initiatives.

The purpose for embarking upon the OE2C project was to identify funds from administrative operations that could be reallocated to academic purposes in order to drive the University forward.  Of the $20M saved, currently $14.1M (70.5%) has been committed for new uses.

The largest portion of the $14M goes to general academic reinvestments (27.9%). Another 41% is being distributed to the University Research Council, Research Staff Support, Academic Fellowships, High Performance Computing, the Academic Initiatives Fund, Undergraduate Equalization Fund, an Interdisciplinary Institute and the OIT Academic Technology Group.

To see specific allocations for the money saved and the breakdown of where saved funds came from, visit the updated savings tracker.

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Announcing the Staff Recognition Initiative

In recent years, ways in which outstanding staff members are recognized annually have become less clear. With change taking place in all parts of the University, it is increasingly important that outstanding staff work and length of service to the institution be acknowledged prominently and regularly. In order to improve, enhance and chronicle staff recognition efforts at SMU, the Office of Operational Excellence has launched the Staff Recognition Initiative.

Composed of members with years of service ranging from one to nearly 40, this initiative team is charged with identifying all of the ways in which SMU staff are recognized each year at the University, school and unit level. The team will strive to identify why previously esteemed celebrations, like the 25 Year Club ceremony, are not as well-known as they once were and create a University-wide comprehensive staff recognition program to be executed on an annual basis.

The Staff Recognition Initiative Team will begin meeting later in May and consists of the following members:

Project Manager: Rebecca Sampson – HR

Jim Dees -Lyle School of Engineering

Bill Dworaczyk – Central University Libraries

Ana Giron – HR

Tamara Hurdle – Staff Advocacy Council/Campus Services

Joan Jackson – DEA

Jennifer Jones – Student Affairs

Brinklee Noll -HR

Marjorie Rush – Staff Association/Payroll

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Streamlined Technology Purchasing Saves SMU $84K

This summer, SMU will be replacing more than 555 computers for faculty and staff.

The funding for these upgraded machines comes from the Technology Fund and provides new equipment based on Technology Fund eligibility rules for employees in each academic and administrative unit.

Because of the centralized structure in Purchasing that includes a category manager assigned exclusively to technology, SMU will save upwards of $84,000 on the purchase of these new computers this year. Abby Kinney, Category Manager- Information Technology, moved to Purchasing in the Shared Services restructuring in 2015 and brought more than 22 years of experience in SMU’s OIT office with her.

Thanks to the combination of her experience and the new processes for procurement, Abby helped advocate for and oversaw an unprecedented centralized purchase of computers. She partnered with OIT to develop a standard configuration for computers that allows us to purchase larger volumes at one time through a competitive bid process and save the University thousands of dollars.

 To see more savings and efficiency achieved through Operational Excellence initiatives, be sure to check out the quarterly metrics update here.  If you have ideas about how to streamline operations or help SMU find ways to save money, be sure to submit them via the Operational Excellence online comments form (comments may be submitted completely anonymously).