Zoom – IT Connect

Canvas Zoom Integration 2.0 Now Available

Zoom and Canvas A new and improved version of our Zoom integration tool is now available in Canvas! This new version automatically imports Zoom meeting recordings that are scheduled in your course into that course’s Panopto folder for easy retrieval, sharing, and automatic closed captioning. Continue reading Canvas Zoom Integration 2.0 Now Available

Troubleshooting Tips for Classroom AV

Technology glitches are inevitable no matter how hard we try to eliminate them! It’s even more stressful when you are standing in front of the classroom with all students staring at you! Here are a few troubleshooting tips to remember if you arrive in a room and the technology is not working as expected.

The Podium is the Host: If a podium computer is installed, it must be used as the source for your Zoom meeting. You may join with a personal device as a Co-Host, but the podium must be the main Host for the meeting
Run the Zoom audio test: When you first launch Zoom, it is always a good idea to run the quick test of your speakers and microphone. In most rooms, you will need to adjust the speaker setting within Zoom in order for your remote participants to be heard in the room.
1. Click the arrow next to the Mute icon.
2. Click Test Speaker & Mic.
  Don’t hesitate to try the different microphones and speakers until you have a successful test.
Microphone batteries are low: If a microphone battery is low, you can switch to either the webcam microphone or even the document camera microphone for that session.
Can’t hear audio: Double check the touchpanel and ensure that the room and microphone mute buttons are Off. In most cases, the buttons turn red if the mute is on.
- Please Note: The projector must be ON for audio to transmit in the room. If you do not wish to see the content of the screen, hit the Blank Screen button on the touch panel. However, the projector must be turned ON for audio to work!
The projector isn’t working: Have the students join the Zoom session on their laptops or phones from within the room. The students will not need to join with audio from those devices.
Issues with the built-in camera: While this is a bit more difficult to troubleshoot, we can quickly deliver a webcam if needed to provide video. Of course, you could also join the Zoom session from your phone (with no audio) to provide video if needed.

Remember, if you encounter issues and need on-site assistance, please call the Classroom Support line at 214-768-8888. We will dispatch a technician immediately to assist in the classroom.

Student Zoom Expectations: Camera On, Please!

While clear behavioral and classroom expectations have always been routine for traditional face-to-face classes, the swift movement toward adapting routines in virtual and digital classrooms has generated many questions. One particularly important question from faculty has been, “Am I allowed to request that my students enable their cameras during a live Zoom class session?” As it happens—yes, faculty can absolutely request that students adhere to desired virtual online classroom etiquette, though expectations should be clearly articulated in each course’s syllabus. Continue reading Student Zoom Expectations: Camera On, Please!

Zoom Video Sharing Made Easy: Save Straight Into Canvas

Record to the Cloud in Zoom Over the summer, OIT has implemented a helpful new integration tool that allows faculty to easily save Zoom class recordings directly into Canvas for easy sharing with students. To use this integration, faculty only need to choose the “Record to Cloud” option in the Zoom interface. Once the recording is concluded, the video is automatically copied into Canvas, where faculty can conveniently link it to the appropriate course for both easy and secure sharing with students using Canvas’ integrated Panopto application. Whether teaching in-person, SMUFlex, or fully online this fall, all faculty will want to record Zoom sessions into Canvas using this easy new integration. Continue reading Zoom Video Sharing Made Easy: Save Straight Into Canvas

Zoom Cloud Recordings Limited to 30 Days

SMU’s Zoom video conference service allows users to record meetings and classes either locally or temporarily to Zoom’s Cloud Video Storage System itself. While Zoom’s Cloud Video Storage System recording capabilities provide easy convenience for Zoom users, cloud recordings should be transitioned quickly to appropriate university storage and sharing systems. Effective Wednesday, July 1, 2020, Zoom cloud recordings will be stored in the cloud for no more than 30 days, after which they will be automatically deleted. Continue reading Zoom Cloud Recordings Limited to 30 Days