It’s so easy to quickly reply to email as soon as you receive it. Consider scheduling times to process email throughout the day. Otherwise, you may end up buried in your inbox! If you are working on a critical project, consider using an Outlook Alert to let others know you won’t be processing email until a specific time. Here are tips to consider when processing email.
Delegate It – Can this be assigned as a task or forwarded?
Do It – Will it only take a few minutes to process? Do it now.
Delay It – Calendar the item or put on your task list, so you will remember it later.
Do you ever feel like you are drowning in email and need some strategies to reduce inbox clutter? The Outlook Productivity session will help you beef up your inbox and calendar skills at the start of the new year! In this session, we will cover a number of time saving tips in Outlook 2013 to manage your electronic communications more effectively.
Learn how to:
Create quick steps to process mail in a timely manner
Minimize distractions by creating rules and alerts
Utilize task features including: categories, custom fields, view settings and more…
Locker.SMU will be decommissioned as a service in August 2015. This file storage and sharing application is being replaced by two other services: Microsoft OneDrive and one that is still to be determined. The current locker service has several limitations in storage allocation and cross platform functionality. Therefore, it will be replaced by other services that can address these deficiencies in a cost effective manner.
January 2015: Stop provisioning new accounts in Locker.SMU
December 2014-February 2015: Communication and migration assistance for personal storage
March 31, 2015: Eliminate personal storage
April-June 2015: Migrate Organization storage to new service
August 2015: Locker.SMU taken offline
At this time, we are encouraging individuals to begin migrating their personal files off of Locker.SMU. The migration process for your personal files can be done in several ways. Step-by-step instructions are located here.
There are a number of applications that you may choose to use to continue storing and sharing the files online. All faculty, staff, and active students have access to Microsoft OneDrive through Office 365. OneDrive provides unlimited data storage and files can easily be shared as well. For more information on using OneDrive or to login, click here.
Please note, the OneDrive license is only available while you are an active faculty, staff, or student. Once you leave the University, the license will expire, and the data will be unavailable.
Microsoft OneDrive is not the recommended solution for Departmental or Organizational storage. We will provide more details for organizational storage once the new service has been selected.
Need to find an event on your calendar but don’t know when it occurred? Whether you’re using Outlook or Outlook Web App, you can quickly search your calendar, or other people’s calendars, to find a particular event.
When working on spreadsheets you might have a need to have a column that has leading zeros. For example, let’s use an ID number, if I was to input the beginning of my id “0010” Excel would automatically remove the first two zeros. Here’s how to keep the leading zero in Excel:
Right click on the column you want the leading zero, select Format Cells
Select Custom from the category list
In the Type field, enter how many digits you need. The SMU ID is 8 digits which we will use in our example below. (Note: You do not need to add quotes to the string.)
4. Click OK. The column will now utilize the format you created!
Stay organized and collaborate with teammates using OneNote in Office 365 on all your devices. Your notes are saved automatically as you make them—just like a paper notebook. They go with you everywhere too and, unlike paper notebooks, you don’t have to worry about losing them.
Share your OneNote notebooks with others, so that everyone can edit and share notes in the same place. Your notes are synced to OneDrive for Business, giving everyone access to them from wherever they are.
Tech Day is free for SMU Faculty, Staff and Students. Topics range from Adobe to LinkedIn with subject matter experts from various departments at SMU as well as special guest speakers from Adobe and Apple. As there are a limited number of seats, all sessions will be on a first come first served basis. We look forward to seeing you there!