How to set up a TA in my.SMU

I wanted to make sure that those who are responsible for managing class scheduling in my.SMU know how to set up a TA, or Teaching Assistant, in the Instructor/Advisor table and add them to class sections. In previous years, TA information could be added to learning management systems (Blackboard/Canvas) directly. This is no longer the case. If a TA needs to be attached to a class section, they must first be added to the section in my.SMU.

Set up a TA by adding to the Instructor/Advisor table:

1. Navigate to the table:
   Curriculum Management > Instructor/Advisor Information > Instructor/Advisor Table
2. Enter the ID number of the TA
3. Complete the I/A table fields on the Instructor/Advisor Table tab.
   Be sure that you back date to the start of the term if the term has already started.
4. Verify Instructor Type is set to Graduate Teaching Assistant.
5. Enter the appropriate Academic Organization and Field of Study.
   Instructor Security Type should be Limited.
6. Do not click Save until completing both the Instructor/Advisor Table tab and the Approved Courses Tab.
   
7. On the Approved Courses tab, enter the Acad Org and Subject Prefixes needed. Be sure to verify what your Acad Org should be. You can confirm by looking at a scheduled section in the Schedule of Classes, or upon reviewing the set-up of another instructor.
8. Only click on Save after completing both tabs.

Once set up in the Instructor/Advisor table is complete, you will then be able to add TA information to the schedule of classes. Additional information about the Instructor/Advisor table and adding Instructor information to sections can be in the Schedule of Classes Training manual.