Online training for SMU faculty and staff on recognizing, reporting and preventing discrimination, sexual violence

Human Resources

Online training for SMU faculty and staff on recognizing, reporting and preventing discrimination, sexual violence

SMU has arranged for all faculty and staff members to participate in two online tutorials on recognizing and reporting discrimination and sexual violence.

The two self-paced courses, offered through training vendor LawRoom, take about one hour to complete. All faculty and staff members will receive an e-mail from LawRoom within the next several days with instructions on how to access the tutorials.

The University has set a Jan. 31, 2015 deadline for completion of the courses.

The training initiative was announced in the following e-mail message from SMU President R. Gerald Turner dated Monday, Nov. 17, 2014:

Dear SMU faculty and staff:

SMU is committed to maintaining an inclusive work and academic environment that is free from all forms of discrimination and discriminatory harassment, as outlined in the University’s Statement of Nondiscrimination (see below).

It is important that all employees understand their rights and responsibilities under the law and SMU’s nondiscrimination policies. Therefore, the University has arranged for every employee to participate in two new online educational tutorials that focus on these issues.

The first tutorial outlines the law on discrimination against groups protected by federal statutes, including Title IX of the Education Amendments, Title VII of the Civil Rights Act, the Age Discrimination in Employment Act, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act and the Equal Pay Act. The tutorial explains the University’s policies and procedures for addressing and reporting such discrimination.

The second tutorial will help employees learn more about recognizing, reporting and preventing sexual violence. Topics covered include the Campus Sexual Violence Elimination (SaVE) Act, sexual assault, dating and domestic violence, stalking, assisting victims and survivors, and bystander intervention strategies.

Within several days, you will receive an email from SMU’s training vendor, LawRoom, with instructions on how to access the tutorials online. The self-paced modules are approximately one hour long and may be paused and restarted until completion. I found this feature to be particularly helpful when I took the training. The deadline for completing the training is January 31, 2015. However, I encourage you to review the tutorials as soon as possible to benefit from this important information.

Questions about accessing the tutorials may be directed to the Department of Human Resources at DevelopU@smu.edu.

If you have questions about SMU’s nondiscrimination policies and procedures, please contact the Office of Institutional Access and Equity (IAE) at 214-768-3601 or accessequity@smu.edu, or visit IAE online at smu.edu/IAE. You can find more information about sexual misconduct policies, resources and prevention on SMU’s Live Responsibly website, smu.edu/LiveResponsibly.

Thank you for your participation in this training. By being informed about these important issues, all of us can contribute to our community’s safety and well-being, and promote a respectful and welcoming environment for all community members.

Sincerely,

President R. Gerald Turner

SMU Statement of Nondiscrimination

SMU will not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status. SMU’s commitment to equal opportunity includes nondiscrimination on the basis of sexual orientation and gender identity and expression. The Executive Director for Access and Equity and Title IX coordinator has been designated to handle inquiries regarding the nondiscrimination policies.

November 17, 2014|News|

Check in at SMU’s 2014 HR Fair Wednesday, Oct. 15

Stock image of 'Good Health, This Way' freeway signVendors from SMU’s medical, legal, life insurance and retirement plans will be on hand to discuss your options at the University’s 2014 Human Resources Fair on Wednesday, Oct. 15.

You can learn more about health and savings plans, as well as the new LegalGUARD and PrivacyARMOR option, from 10:30 a.m.-1:30 p.m. in the Hughes-Trigg Student Center Ballrooms.

Flu shots will be available at the SMU Health Center station, and therapists from Dedman Center Recreational Sports will be on hand to provide chair massages. In addition, fitness instructors from the Center will give demonstrations of GroupX classes in Small Group Training, Zumba, Boot Camp and yoga.

Visitors can also check out Centennial Hall, the interactive exhibit in the Hughes-Trigg lower level featuring high points in SMU history and spotlighting faculty, staff, student and alumni excellence.

Visit SMU Human Resources online

October 9, 2014|Calendar Highlights, News, Save the Date|

SMU’s 2015 Open Enrollment set for Oct. 11-31, 2014

Benefits U logoA new pharmacy benefit administrator, restored prescription coverage with the CVS and Walgreens chains, and a new option for legal and identity protection are among the changes coming during SMU’s 2015 Open Enrollment. University faculty and staff members will be able to make benefits changes for 2015 from Saturday, Oct. 11 to Friday, Oct. 31, 2014.

The open enrollment period is the only opportunity for SMU employees to make changes to benefits elections for the coming year, except for qualified life event changes.

For 2015 open enrollment, you must take action if:

  • You want to make changes to your current coverage, including adding or dropping dependents.
  • You want to enroll in LegalGUARD/PrivacyARMOR for 2015.
  • You want to participate in one or both of the Flexible Spending Accounts (FSAs) or the Health Savings Account (HSA) in 2015. You must re-enroll in the FSAs or the HSA even if you participated in 2014.

If you do not make any changes during open enrollment, your 2014 elections will continue for the upcoming calendar year, except for contributions to the FSAs and the HSA.

The University’s $2,500 deductible option will increase to a $2,600 deductible option to meet the Internal Revenue Service’s minimum deductible requirements for High Deductible Health Plans. The family deductible will increase to $5,200. SMU will continue to offer the $1,000, $2,000 and $5,000 deductible options.

Medical premiums for all University plans will increase 4.5 percent – less than half the national healthcare inflation average of 10 percent.

All copays will remain the same for all plans in 2015, including Primary Care Physician (PCP) and specialist office visits as well as emergency room and Urgent Care Center (UCC) visits.

> Find more information in SMU’s 2015 Benefits Guide, coming soon to smu.edu/hr

Prime Therapeutics will replace Express Scripts as SMU’s pharmacy benefit administrator in 2015. The University was able to negotiate an expanded network offering that will once again include CVS and Walgreens. In addition, preventive vaccines administered at an in-network pharmacy will be covered 100 percent with no copay, under all four medical options.

SMU’s DFW-area network of retail pharmacies will include, but not be limited to, chains such as Costco, CVS, Kroger, Sam’s Club, Target, Tom Thumb, WalMart and Walgreens. In addition, many locally owned, independent pharmacies throughout the area are included in the network.

Prime Therapeutics is integrated with BlueCross BlueShield of Texas. Plan members will now have one customer service number and one online portal (BCBSTX) for all medical and pharmacy information.

You will receive a new BCBSTX ID card in December. Please provide your new ID card to your pharmacy before they process any 2015 refills or new prescriptions. Let the pharmacist know that your plan has a new pharmacy administrator and ask that your record be updated. If you have auto-refills at your preferred pharmacy, please be sure the pharmacy updates your record right after the first of the year. You will continue to use your existing ID card for all prescriptions filled until Dec. 31, 2014.

Express Scripts will send mail-order prescriptions (with refills remaining) to Prime Therapeutics on or before Jan. 2, 2015. After this date, log on to MyPrimeMail.com or call the 24-hour automated PrimeMail Refill Center at 877-357-7463 to request refills.

NOTE: Express Scripts cannot transfer mail-order prescriptions for compound medications or controlled substances to Prime Therapeutics. You must request a new prescription from your doctor.

If you need a new prescription, ask your doctor to send a prescription electronically via e-prescribe or fax to 877-774-6360. You can also fill out the PrimeMail order form and mail your new prescription with your preferred method of payment.

> Learn more about Prime Therapeutics from their website

During Open Enrollment, full-time and part-time benefits-eligible employees will have an opportunity to enroll in the new LegalGUARD and PrivacyArmor plans for 2015. Although the plans are administered separately, they are available as a bundled arrangement for $27.45 per month. By bundling the plans, SMU is able to offer comprehensive legal and identity protection benefits for an affordable monthly premium.

The LegalGUARD Plan, administered by LegalEASE and underwritten by Nationwide, provides access to quality legal services and protection from the high cost of legal fees. LegalEASE also connects participants with the right attorney when a need arises.

The LegalGUARD Plan covers the plan member, his or her spouse or domestic partner, and unmarried dependent children up to age 19 (or up to age 25 if a full-time student).

The PrivacyArmor Plan, administered by InfoArmor, provides a comprehensive and proactive defense against identity theft, with a focus on identity monitoring. InfoArmor is capable of identifying anomalies indicative of fraudulent behavior up to 90 days sooner than credit monitoring.

The PrivacyArmor Plan covers the plan member and his or her spouse or domestic partner.

> Register for a LegalGUARD and PrivacyArmor info session

SMU uses a secure online open-enrollment application available through My.SMU.edu. To make your benefits elections for 2015:

  • Enter your My.SMU.edu user ID and password as you normally would to review your pay statement.
  • Click Benefits in the Employee Self-Service navigation on the right, then choose Benefits Enrollment to access your personalized Open Enrollment record.
  • Be sure to read all instructions carefully before making elections for 2015.

More information on vendors and plan changes will be available at SMU’s 2014 Human Resources Fair, 10:30 a.m.-1:30 p.m. Wednesday, Oct. 15 in the Hughes-Trigg Student Center Ballrooms. Vendor representatives will be on hand to answer questions about your options.

In addition, SMU Human Resources has scheduled a series of information sessions from Monday, Oct. 13 to Tuesday, Oct. 21 designed to help faculty and staff members better understand the medical plans and other resources available to them. Visit smu.edu/hr and tap “Educational Sessions” to RSVP online for the “Understanding Your Benefits: Every Choice Counts” session of your choice.

> Consult SMU’s 2015 Benefits Guide on the web, coming soon to smu.edu/hr

Related:
> Check in at SMU’s 2014 HR Fair Wednesday, Oct. 15
SMU’s Fall 2014 flu shot clinics now in session

October 9, 2014|News, Save the Date|

SMU revises University Policy Manual regarding sick leave, bereavement; changes are the first wave of a comprehensive update

Benefits U logoSMU’s Department of Human Resources is undertaking an overall review of its policies in Chapter 9 of the University Policy Manual. The first major changes will allow newer employees to make immediate use of accrued sick leave and create a formal procedure for taking bereavement leave.

“While previous updates typically have been driven by regulatory changes, Human Resources felt it was time for a comprehensive review,” says Jeff Strese, executive director of human resources.

As of Tuesday, July 1, 2014, the University has eliminated a rule stipulating that new hires be employed by SMU for six months before they can use accrued paid medical absence leave, says Amy Sample, assistant director of human resources for compensation and records management. “No one plans an illness, and this policy change recognizes that,” she says, adding that the update is also consistent with the University’s efforts to promote prevention and wellness in the campus community.

> See SMU Policy Number 9.21: Paid Medical Absence for Staff (log in with your 8-digit ID number and e-mail password)

In addition, SMU has created a new procedure to account for leave taken after the death of a family member. Employees may take up to three paid days of bereavement leave during each bereavement period. After the first three days, additional paid hours will be drawn from accrued medical absence leave. If and when these hours are depleted, the hours will be drawn from accrued vacation time.

These changes reflect current best practices among the University’s peer and aspirant institutions, as well as in other industries, says Sample, who is managing the Chapter 9 update project.

See SMU Policy Number 9.39: Staff Bereavement Policy (log in with your 8-digit ID number and e-mail password)

The Department of Human Resources sought the advice of several campuswide stakeholder organizations to formulate the first wave of policy updates. Representatives of groups including the SMU Staff Association, the Faculty Senate, the Office of Institutional Access and Equity, the Council of Deans and the President’s Commission on the Status of Women contributed to the final changes.

“We’ll continue to reach out to these representatives as we complete our updates to Chapter 9,” Strese says.

Other updates published on July 1 include minor language changes to the following sections:

  • 9.8 Pre-Employment Screenings
  • 9.12 Personal Conduct
  • 9.13 Corrective Action for Staff
  • 9.16 Termination of Employment
  • 9.28 Tuition Benefits
  • 9.31 Duty to Report Suspected Child Abuse

A comprehensive update to Chapter 9 of the Policy Manual should be completed by the end of the 2014-15 academic year, Sample says. The last major update took place in June 1994, when the Policy Manual was brought online.

News about future changes will be posted in the SMU Forum.

> Bookmark SMU’s online University Policy Manual (log in with your 8-digit ID number and e-mail password)

August 11, 2014|News|

Nominations now being accepted for 2013 SMU staff awards

UPDATE: Nomination deadlines for all 2013 staff awards have been extended to 5 p.m. Friday, Feb. 7, 2014. Find links to award criteria and nominating materials in this post.

Originally published Wednesday, Dec. 4, 2013

Loretta O'Reilly Hawkins

Loretta O’Reilly Hawkins

The SMU Staff Association is now accepting nominations for the University’s 2013 Presidential Staff Recognition Awards and Loretta O’Reilly Hawkins Award. This year’s deadline is 5 p.m. Friday, Jan. 31, 2014.

The Presidential Staff Recognition Awards “recognize the contribution and excellence of staff employees to SMU,” and the nomination and selection process is managed by the Department of Human Resources.

The awards will be presented at the 2014 Staff Recognition Ceremony scheduled for 10 a.m. Thursday, March 6. Each Presidential award includes a $1,000 cash prize, and each carries unique criteria:

  • New Employee Excellence Award, given to a staff member who has been with SMU for 1 to 3 consecutive years.
  • Continuing Excellence Award, given to a staff member who has been with the University for 4 or more consecutive years.
  • Outstanding Leadership Award, given to a staff member who supervises 1 or more benefit-eligible employees and who “demonstrates exceptional leadership ability within his or her unit or across the University.”
  • Innovation Award, given to a staff member whose “creative, innovative ideas … significantly improve a work process or system or greatly increase the efficiency of an operation or unit.”

> Review the criteria for the Presidential Staff Recognition Awards

The Loretta O’Reilly Hawkins Award is presented by the SMU Staff Association to permanent full-time employees “who have exemplified the qualities and characteristics of Loretta O’Reilly Hawkins as a member of the University community by demonstrating integrity, productivity and devotion to SMU and family.”

The award was endowed by Dallas E. Hawkins II to honor his mother and her life as well as to benefit the university she served as a staff member from 1924 to 1961.

> Learn more about Loretta and about the award bearing her name

Hawkins Award nominees must have been permanent, full-time SMU staff employees for at least 5 five years as of the month of the nomination deadline and be in good standing with the University. The award includes a cash prize of $1,500.

Students, supervisors, employees, co-workers and colleagues are welcome to submit nominations for all awards. Honorees will be named at the 2013 Staff Recognition Ceremony Tuesday, Feb. 12.

Find lists of past Presidential and Hawkins award winners

Send Presidential Staff Recognition Award nominations to SMU Human Resources, to the attention of Rebecca Sampson, SMU Box 232. Loretta O’Reilly Hawkins Award nominations may be sent to Staff Association President Darrah Rippy, SMU Box 181. Mark all nomination materials confidential.

Download Presidential Award criteria and nomination forms from SMU Human Resources
Find Loretta Hawkins Award criteria and nomination forms at the Staff Association homepage

January 29, 2014|News, Save the Date|
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